Workplace Services Coordinator

Role profile

We're looking for a Workplace Services Coordinator to joinour London office, where you'll play a key role in creating a high-quality,welcoming workplace experience for everyone who uses our space - from colleagues to visitors. This is a great opportunity tolaunch and accelerate your career in Workplace Services, gaining realresponsibility, hands-on experience and clear progression in a dynamic,professional environment.
This is a permanent on-site role with shifts between ourcore hours of 8:00am-6:00pm Monday to Friday and mayinclude occasional visits to our other UK offices in Bristol and Reading.

About the team

Workplace Services support both employees and business needscreating a comfortable, efficient and well equipped environment. Frommaintaining a clean, pleasant and safe workplace, to providing servicesfocusing on Health, Safety and Wellbeing, Security and Insurance, Post andRecords Management. The team comprises of Workplace Services Managers,Coordinators and our Boardrooms Receptionists across 3 UK offices.

What you'll do

Reporting into the Workplace Services Manager, you willsupport the smooth and efficient running of our office, with a strong focus onfacilities management and service delivery.

Key responsibilities:

• Acting as a first point of contact for building, facilities and workplace queries
• Supporting supplier and contractor management, including logging and following up issues
• Completing internal audits (cleaning, floor walks, health & safety checks)
• Providing support for meeting rooms and events, including bookings, set-up and room moves
• Carrying out day-to-day operational and administrative tasks, including monitoring shared mailboxes
• Helping maintain a clean, safe and professional environment, liaising with key stakeholders both within and outside the business
• Contributing to a positive experience for colleagues and visitors across the office
• Handling incoming and outgoing post and parcels, ensuring accurate and confidential records

You will receive full training on our systems and processes,which may include First Aid, Fire Marshal, Evac Chair, IOSH Working Safely andManual Handling training.

The team are committed to support you in the role and youwill have the opportunity to develop your skills to grow within the WorkplaceServices function.

Who we're looking for

Someone who is eager to learn and develop within workplaceand facilities services.

To be successful in this role you will have:

• Previous experience within a similar role or administrative experience in a corporate environment
• Strong IT skills, particularly using Microsoft Office applications (Outlook, Excel, Word)
• Experience of formatting spreadsheets and transposing data
• Excellent attention to detail and a proactive approach
• Good organisational and communication skills, with the ability to manage multiple tasks
• A strong customer service focus and confidence dealing with people at all levels
• A strong sense of ownership of tasks and the ability to see them through to completion
• Flexibility, adaptability and a willingness to support colleagues and wider team needs

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm