PA (Regulatory Disputes)

We have an excellent opportunity for an experienced PA to join our Regulatory Disputes team based out of our London office, although we are happy to consider some home working for this position.

This is a very busy and demanding role which requires a PA to primarily support one partner and, three lawyers and other members of the team when required, but also providing cover support to the Bristol team remotely where needed. The role requires a highly organised and proactive individual who enjoys a variety of work, extensive diary management, client interaction and working for different people.

The team's work covers product safety and compliance, life sciences, sustainability, health and safety and public procurement. The practice is both contentious and advisory. Clients include many well-known household names and a significant proportion of the work is international.

What you'll do

The main purpose of this role is to provide professional, effective and proactive PA support to the lawyers. More specifically you will:

• Proactively support the lead partner in London in her role. Ensuring regular 1:1s take place with line reports, contribute to team meeting agendas, record and follow up on actions and ensure performance review meetings are diarised.
• Take ownership of the agenda for weekly/regular catch ups with the partner and lawyers and identify the most efficient way of updating on any actions / follow up.
• Take ownership of the partner's complex and extensive colour coded diary management including anticipating and avoiding potential diary clashes, organising meetings with clients/their PAs, arranging travel and generally using initiative to plan and schedule meetings and calls and act as gatekeeper for meeting invites and requests from across the business.
• Proactively take responsibility for travel arrangements (including international travel) conference bookings and meeting room bookings and ensure any itineraries are prepared in advance.
• Monitor and assist with management of mailboxes including acting as gatekeeper to field messages and calls in a timely and professional manner.
• Supporting the partner with managing and developing client relationships (and building your own relationships with client teams and contacts).
• Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information.
• Play an active role in managing the billing process by working closely with the finance team including accessing relevant reports, transferring time, ensuring correct rates, initial mark up on billing guides and drafting emails for invoices to be sent to the client.
• Run the team billing meetings each month to ensure bills are processed and debts are chased and paid and keep an ongoing spreadsheet to manage the same.
• Play a key role in the managing of key client accounts and the financial management of those accounts i.e. monthly cost updates, updating client documents and requesting purchase order numbers.
• Develop and maintain positive internal and external client and PA relationships.
• Attend client meetings (may require note taking).
• Document comparisons and electronic filing.
• Collate and process expenses including proactive management in a timely manner.
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC).
• Work with the Senior PA to continuously develop effective ways of working within the cross-office team.
• Provide ad hoc support for the PA team (covering for other PA absences)
• Assist with ad hoc IT queries and liaising with IT team to resolve these queries, particularly for new joiners.

You'll be

We are looking for a very experienced PA who is able to use their own initiative, can demonstrate first class organisational skills and bean integral team player.

Key Skills:

• Excellent organisational skills and be able to prioritise work.
• Ability to work under pressure and to tight deadlines.
• Flexible and proactive approach.
• Excellent written and verbal communication skills.
• Taking initiative and developing solutions.
• Work with confidentiality, discretion and diplomacy.
• Excellent attention to detail.
• Good IT skills (Microsoft word, Excel, Outlook).
• Prepare financial reports for clients.
• Able to create, amend and remote large documents.

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

We welcome direct applications for our opportunities - if you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Tim Jenkins (Recruitment Advisor) on 0117 917 3666 or email tim.jenkins@osborneclarke.com.

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm]]>