Junior PA (Construction Engineering & Disputes)

Role profile

Our Construction and Engineering team is seeking a Junior PAto support the team with the billing process and other financial aspects forkey clients working closely with the team PAs, our accounts team and our creditcontrol team. You'll provide a high level of support to a team of fee earnersincluding the Service Line leader. This is an exciting opportunity for anindividual seeking a new challenge in an exciting and busy environment.

This is a permanent position, based in either our London orBristol office offering some hybrid working.

The team

Our team is based across our offices in London and Bristol,working closely together on matters. The group has a first rate domestic clientbase and continues to develop an international reputation. We act forinvestors, developers and contractors with a keen focus and strategy based onour core industry sectors that link all of our service delivery together forour clients.

We have traditionally acted for blue chip companies,Government entities, utilities, rail operators, property developers,contractors, professionals and private individuals.

Other key areas of expertise include handling disputesarising out of major projects (including PFI) both in the UK andinternationally and managing project risk through the construction andoperation phases of a wide variety of assets types

What you'll do

Key Responsibilities:

• Develop strong working relationships with the team to anticipate, mitigate and resolve potential billing issues or concerns.
• Setup, maintain and regularly update a billing tracker to provide clear visibility of progress at each stage of the billing cycle.
• Proactively manage and organise all billing guides for the team and save onto iManage before circulating to matter manager.
• Produce monthly debt reports for all fee earners, export them to Excel, and circulate to the relevant matter manager before billing commences and again once billing has completed.
• Produce and export to excel monthly work in progress reports for all fee earners within the team and send them to the relevant matter manager along with their respective billing guides.
• Own the end-to-end monthly invoicing and reporting cycle for our key client matters: ensure accurate invoice preparation (client contact, narrative, itemised breakdown excluding sensitive data, PO numbers), collate and quality-check invoices, maintain the key client Workstreams Review (contentious), coordinate the OC Fees Summary, and distribute the full billing pack to client stakeholders in the first week of each month.
• Build a good working relationship with the Billing Request team (in Finance) and liaise directly with them to provide clear instructions on approved billing guides so the Billing Request team can create accurate bills and organise any write-offs that need actioning.
• Quality check all PDF bills received from the Billing Request Team to ensure all elements of the bill are correct and ensure all bills are sent back to the matter manager or emailed to clients in accordance with the correct process for each individual client.
• Regularly check all client contact details, billing information and billing rates are correct and ensure all changes have been updated and are accurate.
• Assist with file opening, closing and the archiving process.
• Support the PAs and Fee earners as and when necessary with administrative tasks such as diary management, travel arrangements, printing and bundles and post.

Additional responsibilities:

• Role model flexibility and openness to change; be decisive, responsible and take ownership of tasks
• Work closely with the Disputes & Risk practice management team to improve team efficiencies, communications, management of work-in-progress and any roll-out of IT applications and improved working practices
• Support and assist the Operations Manager and our Senior PA Resource Coordinator in the development and effectiveness of administrative working practices and efficiencies

Who we are looking for

We are looking for someone with strong administrationexperience and a proactive work ethic. The position requires someone who isable to use their own initiative, have first class organisation skills and bean integral team player. You'll also be able to demonstrate:

• An enthusiastic, proactive and positive approach
• The ability to work under pressure with little supervision
• Excellent time and performance management
• The ability to pay close attention to detail
• Excellent written and verbal communication skills
• Confidentiality, flexibility, discretion and diplomacy
• Excellent IT skills (Microsoft Word, Excel, PowerPoint)
• Experience of working with invoices and spreadsheets

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm