Head of Compliance Operations

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Waystone leads the way in specialist services for the asset management industry. Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years' experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

Summary: Reporting to the Group Chief Compliance Officer the Group Head of Compliance operations will be responsible to oversee and implement all aspects of Group Compliance Operations Framework to include a Monitoring and Testing program, the Attestations process, Fitness and Probity, Personal Account Dealing, Gifts and Entertainment Log, mandatory training and preparing reporting for the Group Risk and Compliance Committee. The successful candidate will manage a team in multiple locations. Working closely with the relevant local compliance officers they will design and implement an appropriate framework that will meet with Group and local requirements. The successful candidate will also participate in regional and global projects / assignments within the Compliance function.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain and refine the Group Compliance Operations Framework, with a focus on the following areas:
  • Compliance Monitoring Plan and Reporting
    • Design and implement an appropriate and effective Compliance Monitoring plan across all business units.
    • Working with the local compliance officers to ensure regular risk-based Compliance Regulatory Focus assessments are completed and utilize these to design testing schedule and plans.
    • Facilitate Compliance Monitoring testing in accordance with the schedule and plans, and in collaboration with local compliance officers and their teams.
    • Analyse Monitoring results and report key findings to the relevant entity Compliance officer and the Chief Compliance Officer
    • Assist Local Compliance officers in bringing remediation actions to a successful conclusion.

• Compliance Employee Declarations and Attestations
  • Manage and oversee the Group's Compliance declarations policy reporting processes (eg. Personal Account Dealing, Gifts and Entertainment, etc).
  • Ensure an appropriate and effective process and system s is in place for review and if necessary approval of covered employee activities to ensure they are in line with existing policies
  • Maintain records of employee declarations/attestations to enable reporting at entity and Group level
  • Ensure an appropriate escalation process is in place to address any violation or beaches of the applicable policies.

• Fitness And Probity
  • Coordinate with local compliance officers, Company Secretaries, and P&D senior management to ensure that all relevant individuals complete F&P attestations in a timely manner.

Manage the F&P attestations process in all in scope Group companies to ensure compliance with regulatory requirements for senior management and other key staff

• Regularly review and update the F&P framework to ensure alignment with changing regulatory expectations.
• Prepare reports for senior management, local Compliance officers and regulators on the F&P attestation process and results.
• Utilising available software and systems to assist in automating the collection and storage of data.

• Mandatory training:
  • Oversee the development, implementation, and tracking of the firm's mandatory compliance training programs
  • Work closely with the P&D function teams to design relevant training modules, ensuring they address the firm's compliance obligations.
  • Report on training completion rates and follow-up with non-compliant employees to ensure timely completion by all employees, . including senior management, within established deadlines.

• Represent the compliance function on external and internal working groups and committees in relation to Group projects, where required
• Participate in and, where appointed, lead Group Compliance initiatives.
• Assist in any enhanced Regulatory interactions including compiling data and preparation for on-site assessments.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• Leadership - a proven ability to lead a global Compliance Operation team, situated in multiple locations.
• Proven capabilities in particular in relation to risk-based compliance monitoring, personal account dealing and fitness and probity requirements.
• High level of accuracy and attention to detail and an ability to analyse Compliance data to identify trends and risks to make informed recommendations to senior management or local compliance officers.
• Excellent verbal and written communication skills, with the ability to present issues clearly and concisely to senior management, boards, committees and Regulators.
• Strong project management skills with the ability to manage multiple projects simultaneously.
• A minimum of 7 years' experience in a Compliance operations role in a global financial services firm.
• An in-depth understanding of how to align the constituent parts of an effective Compliance operation framework
• Proficient in the use of systems and software to help automate the manual processes and reporting with the Compliance Operations team.

Education / Qualifications:

• Specific compliance and or AML related qualification
• Third Level / University qualification - Business / Law / Governance or equivalent or similar professional qualification an advantage