Administrative Assistant

Administrative Assistant, you will provide high level administrative support to the PF & COO Office to ensure the efficient running of both business areas. You will support the Executive Assistant to the CEO of Personal Finance and cover periods of absence, managing workload collaboratively.

As an Administrative Assistant, we are looking for someone to:

• Providing comprehensive assistance to the Directors in an extremely fast paced environment
• Understand priorities, reorganising workload and tasks accordingly to ensure the Directors' time is maximised
• Carrying out delegated tasks from the Executive Assistant to a high standard, using initiative and asking for guidance when necessary
• Co-ordinating and managing the Directors' diaries, managing time effectively and intelligently, using initiative to prioritise urgent matters to ensure the smooth, timely and professional running of the business area at all times
• Act as an ambassador, gatekeeper and point of contact for the Directors and CEO at times, dealing with all matters in an efficient, sensitive and reliable manner
• Managing and organising Directors' travel and accommodation
• Preparation of agendas/papers/presentations for Committee meetings
• Meeting and greeting visitors and making arrangements
• Handling day to day operations of both offices in a professional and friendly manner

Qualifications

Essential

• Strong administrative skills
• Highly proficient in Microsoft Office including Outlook, Word, Excel and PowerPoint
• Previous experience handling confidential information
• Attention to detail with strong time management and organisational skills in order to manage busy schedules/diary
• Self-motivated with a proactive approach
• Ability to problem solve
• Stakeholder management - ability to build strong stakeholder relationships

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