Vehicle Booking Administrator

About the roleAs a Vehicle Booking Administrator you will be the liaison between Merchandising, suppliers, Import Logistics Compliance (ILC), third parties and Distribution. You will ensure that the flow of stock is maintained within agreed capacity constraints, and by working with a range of Supply Chain and Commercial Planning teams contribute towards products being available to our Customers in the right place at the right time.

At a glance

We know flexible working is important to you, and it is important to us too. The Partnership has adopted a hybrid working approach meaning you'll be able to work a mixture between the office, at Magna Park National Distribution Centre in Milton Keynes, and home based upon your personal needs whilst balancing the needs of the business. 

This role is 37.5 hours per week, Monday - Friday, 08:30 - 16:30

The salary range for this role is £25,600 - £33,700 per annum

We have a permanent role available, and a fixed term contract until January 2026 (internally this is known as a secondment).

Key responsibilities

• Manage the flow of supplier deliveries, including all shipping containers into the National Distribution Centre (NDC) network from suppliers and couriers 

• Plan and book individual deliveries within within the agreed network capacity

• Organise additional services as required for overseas deliveries

• Deliver an effective response to short term, unplanned capacity issues which minimise any resulting disruption to the inbound flow of stock

Essential skills/experience you’ll need

• Excellent stakeholder management and relationship building skills

• Excellent communication skills, both written and verbal

• Excellent organisational and prioritisation skills

• Experience using Google Suite

Desirable skills/experience you may have

• Experience in an administrative role in a fast paced environment

• Experience in a Supply Chain/Logistics environment

• Knowledge of JDA/Kisoft warehouse management systems

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About The Partnership

We’re the largest employee owned business in the UK and home of our cherished brands, John Lewis and Waitrose. We’re not just employees, we’re Partners, driven by our purpose to build a happier world. As we look to our future, there’s never been a more exciting time to join us.

We’re ruthlessly focused on being brilliant at retail. We continue to innovate, adapt and diversify. Never Knowingly Undersold on price, quality and service in John Lewis and passionately serving food-lovers in Waitrose.

As Partners we all share the responsibility of ownership and in its rewards. We use our voices to contribute to our success, working together through the good and challenging times, holding true to our behaviours and treating everyone with kindness and respect.

We all own making the Partnership somewhere we belong. Embracing our differences and creating an environment where we’re free to be ourselves and can THRIVE. Growing ourselves individually, and as a collective.

As Partners, we make all the difference. And, we all own it.

Important points to note:

It’s important to note that some of our roles are subject to pre-employment vetting. If required, you’ll find out more about vetting throughout the recruitment process and we encourage you to complete any vetting documents quickly to avoid delays.

We also recommend that you apply as soon as possible as vacancies can close early if we see a high number of applicants.

We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where possible. Please discuss this further with the hiring manager during your interview.