UK Facilities Assistant Manager

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About Us

Sophos is a global leader and innovator of advanced security solutions that defeat cyberattacks, including Managed Detection and Response (MDR) and incident response services and a broad portfolio of endpoint, network, email, and cloud security technologies. As one of the largest pure-play cybersecurity providers, Sophos defends more than 600,000 organizations and more than 100 million users worldwide from active adversaries, ransomware, phishing, malware, and more. Sophos' services and products connect throughthe Sophos Central management console and are powered bySophos X-Ops, the company's cross-domain threat intelligence unit. Sophos X-Ops intelligence optimizes the entire Sophos Adaptive Cybersecurity Ecosystem, which includes a centralized data lake that leverages a rich set of open APIs available to customers, partners, developers, and other cybersecurity and information technology vendors. Sophos provides cybersecurity-as-a-service to organizations needing fully managed security solutions. Customers can also manage their cybersecurity directly with Sophos' security operations platform or use a hybrid approach by supplementing their in-house teams with Sophos' services, including threat hunting and remediation. Sophos sells through reseller partners and managed service providers (MSPs) worldwide. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Role Summary

Sophos is looking for a Facilities Assistant Manager based in the Abingdon office, to join the Global Facilities Team and be responsible for the management of the working environment, services, equipment, and processes to support the effective running of the business premises in the UK.

This is a multi-disciplinary, strategic role covering a range of activities which together provide a safe and efficient working environment. The role covers space planning, building and supplier maintenance and management, Business Continuity planning, CSR awareness and Health & Safety management as well as day-to-day facilities functions.

You will ensure that the organization has the most suitable working environment for its employees and their activities in each location. You will serve as the primary contact for all facility-related matters within the country. You will use best business practices to improve site efficiency and reduce operating costs. You will be involved in strategic facilities planning, projects throughout EMEA. This position will be required to respond to local facility related emergencies 24/7.

What You Will Do:

• Leading the day-to-day delivery of facility services and operations.
• To promote the highest standards of business ethos and strategically ensuring the most effective use of resources in support of business objectives.
• To establish, oversee and ensure that any planned preventative maintenance programmes (PPM) are carried out effectively.
• Arrange works with suppliers and contractors, organising planned and reactive support as required.
• Responsible for the statutory compliance of required regulations and ensuring all records are kept up to date and ready for inspection
• Measure all service activities against recognised standards and propose appropriate and proportionate improvements to meet existing and future requirements
• Manage moves/additions/changes, and work to maximize utilization at each site
• To actively seek out and make efficiency savings and or reductions to the relevant running costs.
• Manage relevant soft services relating to the aesthetics of the environment reporting faults/issues as appropriate (Cleaning / Maintenance / Redecorations etc)
• Oversee the successful delivery and management of all outsourced contracts
• Ensure compliance with all environmental, health and safety requirements
• Ensuring the internal HUB site is up to date and accurately reflects information to the employees.
• Travel from time to time to other UK location to ensure compliance and assist with facilities related tasks (once a month to Manchester Office)
• Manage vendor approvals for all UK Facilities related suppliers
• Manage Purchase Orders for all UK Facilities related costs including monthly and quarterly reporting on all open PO's
• Manage invoice queries for all UK facilities related costs
• Contribute to the development of the annual budget for the properties
• Managing post and courier services

What You Will Bring:

• First working experience in Facilities Management, ideally in a corporate office setting
• Track record of contractor management (property maintenance, facilities management, catering services) in a multi-site commercial property environment.
• The ability to communicate effectively and professionally with colleagues, contractors, and key stakeholders.
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints.
• Must have strong interpersonal skills and ability to work both independently and in a team environment
• Highly organized with the ability to manage multiple projects simultaneously
• Customer Focused, with a strong drive to deliver 5-star Facilities Services
• Proven experience in leading projects.
• Soft and Hard service facilities contractor management

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Ready to Join Us?

At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back - we encourage you to apply.

What's Great About Sophos?

• Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. Please refer to the location details in our job postings for further information.

• Our people - we innovate and create, all of which are accompanied by a great sense of fun and team spirit

• Employee-led diversity and inclusion networks that build community and provide education and advocacy

• Annual charity and fundraising initiatives and volunteer days for employees to support local communities

• Global employee sustainability initiatives to reduce our environmental footprint

• Global fitness and trivia competitions to keep our bodies and minds sharp

• Global wellbeing days for employees to relax and recharge

• Monthly wellbeing webinars and training to support employee health and wellbeing

Our Commitment To You

We're proud of the diverse and inclusive environment we have at Sophos, and we're committed to ensuring equality of opportunity. We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team. All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation. We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.

Data Protection

If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos. If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights. If you have any questions about Sophos' data protection practices, please contact dataprotection@sophos.com.