Training Events Coordinator

Job Description

We are currently recruiting for a Training Events Coordinator to join our Training Events team in the London office. The Training Events team are responsible for the smooth running and logistics associated with over 200 training programmes developed and delivered by A&O Shearman's Talent & Development department. The training programmes are provided for all levels of fee earner as well as support staff across the global offices

This assistant level role will require someone who is highly organised, efficient and who enjoys getting the job done. As part of a team of nine, the role-holder is responsible for the event management of a suite of training programmes and the provision of administration support for the Talent and Development Managers. The training events will be organized for all levels within the Firm and throughout our Global network and therefore the effective and efficient handling of all related queries is imperative, as is a willingness to travel and work outside normal working hours.
ROLE & RESPONSIBILITIES
The job will include, but not be limited to:

• Arrange all pre and post logistics for a number of different training events both virtually and in person for global attendees.
• Liaising with teams virtually in the A&O Shearman Global Offices to supply all the pre-event information required to ensure the training runs smoothly.
• Providing on-site and virtual support at events both in-house and at external venues when in person events are taking place
• When events are running in person, checking on the set up of the meeting rooms and making any last minute changes, Meeting and greeting presenters/facilitators and ensuring they have everything they need and Main point of contact on the day for all delegate queries
• Work closely with London Talent and Development managers to ensure successful event delivery.
• Liaising with various external providers in respect of end-to-end programme management.
• Collating collateral and preparing materials for training programmes
• Managing the event budgets
• Preparing and amending documentation as required
• Promotion of training programmes via internal communication channels. Ie. Intranet site and LMS Portal
• Liaising with Compliance Manager in relation to fee earning CPD
• Maintaining and creating the Training Events file and programme structure within the file management system
• Become a super user of the Learning Management System
• Ad hoc project work

KEY REQUIREMENTS

• The role will ideally suit an individual with a strong event management background who is well organised and has experience in a professional services environment.
• Willingness to work extra hours when required - this will be when events are running and require an early start (from 7.30am) and a late finish (up to 7.30pm) and on occasion travel to events
• Suited to an enthusiastic, efficient candidate with exceptional administrative and prioritisation skills and meticulous attention to detail.
• Ability to develop and maintain strong relationships both with internal and external clients.
• Strong influencing and negotiation skills across both client groups
• Ability to work to deadlines, juggle multiple projects & deliver under pressure.
• Excellent communication skills, both written & oral
• Experienced in working independently with strong initiative as well as working closely with a partially remote team.
• Computer literate with exceptional knowledge of Word, Excel and Outlook as well as virtual platforms via Zoom, Webex, MS Teams.
• Effective and efficient with data management and databases ie. PowerBI
• Experience in a Learning Management System would be desirable eg. Docebo.
• Professional in outlook, attitude & appearance
• Enthusiastic, pro-active, persistent, robust, with a commitment to getting the job done.
• Strong client focus and ability to form strong working relationships across a large and diverse organisation.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.

Our approach to hybrid working seeks to combine and maximise the benefits of effective remote working with the benefits of being in the office. Our current hybrid working arrangements require office based working for a minimum of 60% of your time (i.e. three days per week for a full time role) in accordance with our hybrid working policy.