Personal Assistant

BRAND: Zenith UK
Job Function: General Management
Location: London, United Kingdom
Experience Level: Entry
Workplace Type: Hybrid

Company description

APEX is Publicis Media's growth and solutions hub, created to solve complex problems and drive meaningful business outcomes for clients across all media. As the principal investment arm of Publicis Media, we take on investment risk to deliver guaranteed performance and unlock growth in an increasingly complex media landscape.

Our solutions redefine what inventory media means by enabling outcomes across the entire marketing funnel, spanning both traditional and digital channels. This includes TV, radio, print, and cinema, alongside online video, display, out-of-home, audio, social, and retail media. By combining strategic investment, exclusive partnerships, and advanced activation capabilities, APEX helps brands plan and deliver media with greater confidence, clarity, and impact.

APEX partners with Publicis Media agencies and their clients in the UK and worldwide. Our team operates as a collaborative, specialist hub, supporting agencies to deliver smarter solutions for their clients while providing individuals the opportunity to build, innovate, and grow their careers within one of Publicis Media's most progressive and commercially focused teams.

Overview

We're looking for an organised and proactive Personal Assistant to join the PMX (Publicis Media Exchange) team at Publicis Media. This is a key support role working closely with senior stakeholders and the wider PMX team.

The role will involve diary management, meeting coordination, travel bookings and general administrative support. You'll work alongside the Executive Assistant to the Global Head of PMX Lift and will be supported as you settle into the role.

We're looking for someone who is aself-starter, confident managing their workload, and comfortable working proactively in a fast-paced environment. Strong Microsoft Office skills and previous experience in an admin or assistant role are essential.

PMX is a collaborative, social team, and this role suits someone who enjoys being part of a supportive, professional environment.

Responsibilities

• Diary management; arranging meetings, briefings, and events, whilst anticipating and managing competing commitments
• Completing online expense claims and assisting with approval process
• Completing timesheets
• Managing online holiday booking system
• Helping to set up hybrid meeting tech
• Holiday cover for other EA's and PA's
• Communicating with media owners, clients, and internal stakeholders as and when required
• Oversee social events for the PMX Central team
• Leading or collaborating on events management for the Teams, as well as the wider agency
• Formatting PowerPoint presentations
• Travel management including arrangements and visa applications if required
• Ad hoc PA tasks such as booking meetings rooms, ordering catering, collecting guests from reception etc.

Qualifications

• Strong working knowledge of Microsoft Office - specifically PowerPoint, Excel, Word & Outlook
• Ability to organise, be proactive and work under pressure
• Ability to use initiative to problem solve
• Ability to collaborate with colleagues and ask questions where necessary
• Ability to converse with all levels of seniority across the business
• Working well with multiple stakeholders and in a busy environment
• Prioritising and managing a busy workload, working at pace and with accuracy amid frequently changing requests

Additional information

Publicis Media has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Planswe also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).

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