Team Assistant

Team Assistant, Group Legal

Legal

Permanent

Office location: ITV, White City, London (hybrid)

Hiring range: £35,000 - £42,000

For more information please email TalkingCareers@itv.com

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it's not surprising that you'll find us in every home in the UK, our productions are famous all over the world and we're at the forefront of the digital streaming revolution.

When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact's felt in the business, but big enough that your impact reaches millions of people.

Come develop your skills, change TV and the course of your career. Don't just watch it. Be part of it. Join ITV.

Your impact sends ripples.

The team

Our Group Legal team supports teams across ITV on corporate and litigation activity, data privacy, competition and corporate compliance and technology contracts. It also drives our legal transformation programmes.

The role

The Team Assistant role plays a vital role within the Group Legal team providing support to the Deputy General Counsel (DGC), their direct reports, and the broader Group Legal team as needed. You will need to be able to work independently, manage high volumes of work, be comfortable with taking instructions and be confident to approach senior members of ITV whilst maintaining absolute confidentiality.

Key Responsibilities:.

• Provide administrative support to the DGC and their direct reports and handle confidential documents
• Prepare confidential documents with accuracy and speed and facilitate the electronic execution of documents
• Create presentations using Google Slides / PowerPoint
• Build and maintain strong and trusting working relationships with key internal and external stakeholders e.g. General Counsel (GC) and the GC's PA, Senior Legal Leadership Team and external law firms
• Arrange and book travel as required, including preparation of detailed itineraries
• Raise purchase orders, track invoices and payments as required and provide year end breakdown of costs to finance on 'exceptional spend' - actual vs forecast along with projected spend
• Compile reports for submission to the General Counsel and internal boards/committees, including requesting updates from contributors and collating responses;
• Track and collate responses from the business to bulk questionnaires, risk assessments and information requests
• Provide logistical support for multi-participant meetings and conference calls including co-ordinating diaries, booking meeting rooms, arranging refreshments and AV equipment, and welcoming guests as needed
• Provide logistical support for internal town halls and large scale annual L&BA offsites for UK L&BA team (over 200 attendees)
• Together with the GC's PA, coordinate annual renewal of practising certificates for UK qualified lawyers and renewal of licences for legal knowledge resources (e.g. Practical Law)
• Together with the GC's PA, maintain Group L&BA distribution lists and keep contact information updated;
• Work closely with other L&BA assistants forming a support network and sharing best practice
• Other ad hoc duties for the wider L&BA teams when requested

Skills you'll need (minimum criteria)

• Administrator at Director level adept at managing complex/multiple diaries
• Proficient technical skills, with the use of Google Suite, PowerPoint, Word & Excel
• Attention to detail

Other things we're looking for (key criteria)

• A flexible and creative approach to problem solving

• Proactive self starter with initiative and accuracy

• Proven organisational skills

• Works well on own initiative and as part of a team

• Ability to build relationships internally and externally

ITV is for everyone.

ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we'll guarantee to take you to the next stage* (minimum criteria above).

We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at talkingcareers@itv.com.

Find out more about applying with a disability.

* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.

ITV offers some great rewards and benefits including

• Flexible working with a range of options

• Generous holiday allowance, plus you can buy more

• Annual bonus opportunity

• Competitive pension contribution

• Save as you earn - with an opportunity to buy ITV shares

• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefits

Closing date: Tuesday 12th November ]]>