Excellent calendar management skills, including the ability to coordinate meetings across multiple time-zones
Booking domestic and international travel, accommodation and visa arrangements
Manage expenses across two different online systems (UK & US)
Manage the processing of invoices via SAP (online system)
Arrange both internal and external meetings and, when required, collate and issue agendas.
Book meeting rooms, refreshments, arrange lunches for internal meetings as required
Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA's across the business
Prioritize and multi-task to meet deadlines in a fast paced, team environment
Demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines
Must be Internet savvy and be proficient in Microsoft Office, especially Outlook, Teams, PowerPoint and Excel
Lead on organizing and executing social engagements across the team
Flexibility to cover EA's absence, as and when required
Management of Compliance Officer mailbox: responding to and escalating due diligence requests
Administration for two compliance technology platforms (setting up new users/removing users - all training will be provided))
Onboarding new colleagues
Intranet admin/maintenance.
Qualifications
PLEASE NOTE: Candidates applying must have previous experience supporting senior individuals and/or teams within a large organisation. Experience managing individuals outside of the UK would also be advantageous.
- A reputation for resourcefulness, integrity, results and commitment to excellence.
- Positive and energetic personality
- Outstanding verbal and written communication skills
- Ability to multi-task and prioritise
- Demonstrated success organising events for executives
- An appreciation for every little detail and exceptional organisational skills
- A general interest in learning technology solutions
- The ability to maintain confidentiality and professionalism in all things
- An entrepreneurial spirit and a "get things done" mentality
- Technologically savvy and adaptable (multiple expense systems, travel system, etc.)
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