Specialist - Recruitment Administration

About Us

Talent is our World.

At AMS, we believe in nurturing talent and fostering a culture where passion for success thrives. As part of our commitment to your growth and development, we encourage you to explore opportunities available within our organisation. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress.

Take the next step in your career journey and discover our exciting opportunities.

The Role

Our role might be your opportunity to excel in the dynamic world of Recruitment Administration. Are you interested?

As a Recruitment Administration Specialist, you will play a key role in supporting the Front Office Recruitment team, ensuring the smooth and efficient delivery of end-to-end recruitment operations. Your responsibilities will include managing the Applicant Tracking System and candidate databases, coordinating interview scheduling requests, and overseeing the onsite management of external candidates.

In addition, you will support executive compensation valuations and assist with the preparation and issuance of offer letters, ensuring accuracy, compliance, and high-quality candidate experience throughout the hiring process. The role also involves regular communication with candidates and key stakeholders across the recruitment lifecycle, including supporting candidates through onboarding and tracking progress through to point of hire. You will provide comprehensive administrative support to Front Office recruiters, contributing to the effective and professional delivery of recruitment activity.

Key Accountabilities

What you'll be doing:

• Oversee account-specific administration activities for the following scope of services: interview scheduling, pre-employment screening, offer management, invoice administration, applicant tracking system updates, requisition management and candidate care/onboarding,
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating process documentation
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, external vendors, and other account stakeholders
• Welcoming candidates on arrival, ensuring a positive first impression, and escorting them to their designated interview rooms while providing friendly and professional support throughout the process

Skills & Requirements

You'll need to demonstrate:

• Familiarity with recruitment systems and technology.
• Previous Financial Services or Professional Services desirable
• Experience in planning, executing, and monitoring projects.
• Demonstrated ability to manage complex interview scheduling, ensuring seamless coordination between candidates, hiring managers, and interview panels
• Strong written and oral English communication skills, able to convey ideas clearly, professionally, and engagingly.
• Working knowledge of Outlook, Word, and Excel.
• Ability to communicate persuasively, negotiate effectively, and influence others positively.
• Strong ability to organize tasks, manage conflicting priorities, and work efficiently in a demanding environment.
• High level of accuracy and precision in all work.

Why AMS?

Every one of us plays a pivotal role in our success, whether engaging directly with clients or shaping the value we add behind the scenes. Together, it means more insight and expertise for our clients and more exciting career paths and experiences for us.

Apart from our benefits package, you'll also get to enjoy the flexibility, autonomy, and trust to work in a way that works best for you. We just focus on providing the means to meet, collaborate, and support each other however you choose.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world's leading recruitment companies

*Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!

We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long- term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.]