Senior Support Worker - Invoice Processing & Medicines Procureme

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Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.

Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.

Job overview

We have an exciting vacancy within our Pharmacy Purchasing, Invoicing & Homecare team. We are looking for someone who is hard working, enthusiastic and has excellent communication skills to join us. This is a permanent vacancy and full training will be provided.

Main duties of the job

We are looking to recruit a forward thinking and enthusiastic individual to join our small but busy pharmacy purchasing, invoicing & Homecare team.

Your duties will include:

• The purchasing and receipt of all medicines on behalf of the Trust and external customers
• Manual and electronic processing of all pharmaceutical invoices and payment claims
• The ordering, receipt and invoicing of Homecare medicines in line with national standards
• Dealing with queries relating to all purchasing and invoicing issues
• Working in accordance with the Pharmacy's wholesale dealers and home office licences
• Ensuring medicines are procured in line with the Department of Health and the Trusts strategies
• Occasional cover of goods receipt area which may involve prolonged standing and heavy lifting
• Ordering and invoicing of all Homecare medicines for the Trust

Excellent numeracy, literacy and IT skills, as well as previous experience of working in either a busy finance, procurement or pharmacy environment are all essential for this role.

This role requires attention to detail and strong communication skills to ensure all medicines for the Trust are procured, received and invoiced correctly and on time.

It is a challenging but rewarding role which requires someone that has the ability to work in a pressurized environment, using their own initiative and is able to meet deadlines.

Candidates who are invited to interview will be required to carry out a basic numeracy and literacy skills test.

Working for our organisation

The Pharmacy Department at Blackpool Teaching Hospitals consists of over 140 members of staff. We provide a wide range of services including clinical support at ward level, a dispensary service, aseptic services, medicines procurement, clinical trials, medicines information and much more.

We are a friendly department and pride ourselves on making everyone feel welcome when they join our team.

We recommend that all individuals employed in patient facing roles, or those located on a ward or department where patients receive a service should be fully vaccinated against COVID-19.

Detailed job description and main responsibilities

Please ensure that you have read the attached Job Description and Person Specification before submitting your application.

Person specification

qualifications

Essential criteria

• GCSE Maths and English (grade C or above) or equivalent. IT qualification

Desirable criteria

• NVQ level 2 in Pharmaceutical Sciences or AAT Intermediate level qualification

experience

Essential criteria

• experience working in either a procurement or finance environment

Desirable criteria

• Experience of working in a pharmacy department and with Pharmaceutical computer systems
• Electronic Invoicing and Finance Systems experience
• Experience of Homecare medication within the NHS

skills/attributes

Essential criteria

• Good knowledge of procurement and /or finance
• Experience of using Microsoft excel and word in the workplace
• Strong interpersonal, written and verbal communication skills
• Ability to work under pressure to meet deadlines
• Attention to detail
• Problem solving skills
• The ability to communicate effectively in English

Desirable criteria

• Basic knowledge of VAT in the NHS
• Drug contracting knowledge
• Knowledge of medicines, forms, strengths and basic clinical uses.
• Knowledge of Homecare Ordering and receipt
• Knowledge of GDP within the NHS

Please click here to view our Care and Compassion Day video

Any invitation to interview will be sent to the email account stated on your application form.

If the role you have applied for requires a Disclosure and Barring Services (DBS) check we will administer this as part of your pre-employment checks. Please note, you will be required to repay the cost on appointment. This will be collected via a salary deduction. You can choose whether to pay this over 1-3 months from your salary or as a one-off payment on commencement in post. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £22.00, Standard DBS check £22.00 and Enhanced DBS check £42.00.

You are encouraged where possible, to register for the DBS update service. This is an annual registration fee of £13. By registering for the update service you will not have the additional cost of repeated disclosures.

Should you withdraw your application, you may be required to reimburse the cost of the DBS check.

DBS checks remain free of charge for volunteer positions.

By submitting an application for this vacancy you are confirming your agreement to the above in the event you are successfully appointed.

The DBS Code of Practice can be accessed here.

Please ensure that you read the Person Specification attached below as your application will be judged against this.

Please note that every effort will be made to keep the vacancy live until published closing date, though there may be instances where such interest is generated, that for administrative reasons the post may close earlier.

Please note that in line with national NHS guidelines this Trust operates a strict non-smoking policy. Members of staff are not permitted to smoke on Trust premises or grounds at any time nor take breaks during working hours for the purposes of smoking.

The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 496.7KB)
• Person Specification (PDF, 241.2KB)
• Conditions Of Service (PDF, 306.0KB)
• Guidance on Pre-Employment Checks (PDF, 64.2KB)
• Statement on Recruitment of Ex-Offenders (PDF, 43.2KB)
• Application Guide Booklet (PDF, 511.1KB)