Executive Assistant to Head of Events

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EXECUTIVE ASSISTANT TO HEAD OF EVENTS

Location: London, UK

Reporting To: EVP, Head of Events

Contract Term: Full time, permanent

About LIV Golf

The LIV Golf League is the world's only global golf league featuring 13 teams, a 14-tournament schedule, and many of the world's best golfers. Launched in 2022, the League was designed to expand the sport on a global level and create new value within the golfing ecosystem while enhancing the game's societal impact. A landmark investment by LIV Golf also launched The International Series, a set of 10 enhanced events sanctioned by the Asian Tour, with elevated prize funds in world-class destinations, offering a pathway for leading professional and amateur golfers from around the world into the LIV Golf League. Hall of Fame golfer and renowned businessman, Greg Norman, is the League's first and founding CEO and Commissioner. Only two years into operations and with tournaments across North and Latin Americas, Asia, Australia, the Middle East and Europe, LIV Golf remains committed to developing the sport at every level and exposing more people to the positive virtues of the game through its unique blend of intense competition and entertainment.

History

LIV Golf launched in 2022 as an eight-event 'Invitational Series.' 2023 saw the inaugural LIV Golf League host 14 events around the world, from Adelaide to Chicago, Andalucía to Singapore, as well as launch the game's first Team franchises, captained by some of golf's most decorated superstars.

The format, respecting the history and traditions of the game, has been optimized for modern day sports fans; 3-days, 54 holes, no cut, shotgun start, offering a faster pace-of play to drive engaging storylines and offer an immersive fan experience.

The events, each wholly owned and operated by LIV Golf and broadcast around the world to over 300million homes, deliver a family-friendly environment, festival-style atmosphere, evening concert entertainment and world-class competition; a combination that is unique to the world of golf.

In 2024, LIV Golf will further expand the reach of the League, splitting the schedule between some of the most iconic venues across Asia, Europe and the Middle East with decorated venues in the US. The full player pathway, created in partnership with the Asian Tour, also launches, with the game's first ever player Promotion and Relegation, and Player Transfer Window, as the holistic integration of LIV Golf is fully delivered.

Away from the entertainment on the course, LIV Golf is dedicated to enhancing the wellbeing of the communities it visits through its ground-breaking social impact and sustainability strategy, 'Potential, Unleashed', reflecting the league's commitment to giving back and improving the world through golf.

Role Objective

Responsible for supporting and managing the day-to-day business-related affairs of the Head of Events and the organisation under them. The ideal candidate must be well organised with the ability to work in a fast-paced, high-pressure, ever-changing international environment; they must be willing to travel and have a flexible approach to work.

Responsibilities

• Acts as the first point of contact for the executive.
• Be the liaison with C-suite, and Senior Management and provide direct support to the executive.
• Arrange and handle all logistics for meetings and events, schedules meetings, drafts agendas, develops, compiles, and distributes presentation materials.
• Be responsible for following up on meetings on behalf of the executive and be proactive in the support provided.
• Completes a broad variety of tasks that facilitate the executive/s ability to effectively lead the organization, including assisting with special projects, designing, and producing complex documents, reports, and presentations, collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact lists, making travel arrangements, reservation needs and completing expense and mileage reports.
• Incidental personal support as requested to facilitate executive's logistics.
• Carry out their duties with a high level of confidentiality.
• Be available to travel to events and meetings, both within the UK and internationally, providing on the road support and at event support.

Experience

• A minimum of 2-3 years of experience as an Executive Assistant for a senior executive.
• Familiar with arranging travel, visas, and accommodation.
• Experienced with technology, including Apple and Microsoft products and Microsoft Office.
• Proficient in PowerPoint, excel and word to create meeting materials as requested.
• Proven ability to maintain confidentiality and act with discretion and diplomacy.

Required Skills

• Outstanding interpersonal skills, both written and verbally, including the ability to communicate confidently and professionally across all levels of the business.
• Great attention to detail.
• Excellent organisational and time management skills.
• Quick decision-making skills.
• Discretion and trustworthiness.
• Flexibility and adaptability (able to accommodate working with different time zones).
• Ability to be proactive and take the initiative.
• Excellent interpersonal skills.
• The ability to build strong working relationships across all levels of the business.
• Strong work ethic with the ability to work unsupervised.
• Advanced-level Microsoft Office, PowerPoint and Excel.

LIV Golf Investments is an equal opportunity employer that is committed to diversity and inclusion in the workplace and the equal treatment of all current and prospective employees. We prohibit discrimination and harassment of any kind based on age, gender, disability, religion or belief, sexual orientation, marital status, pregnancy, race, ethnicity, or any other status protected by the laws or regulations where we operate. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, leave of absence, compensation, benefits, training, and apprenticeships. LIV Golf Investments makes hiring decisions based solely on qualifications, merit, and business needs at the time.