Senior Rota Officer, Medical Workforce

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Detailed job description and main responsibilities

• To provide varied and at times complex information to Care Groups and managers on a range of operational Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to. This may relate to:
  i. Terms and conditions of employment for doctors and Trust policy
  ii. Ensuring rotas are compliant with Resident Doctor terms and conditions.
  iii. Ensuring all rotas are included on e-rota.
  iv. Ensuring that e-rota live is kept up to date.
  v. Ensuring all relevant resident doctors have access to and training for exception reporting.
  vi. Create and distribute all Resident Doctor generic work schedules in line with Resident Doctor terms and conditions and codes of practice.
  vii. Work alongside Guardian of Safe Working to provide information on rotas and exception reports.
  viii. Provide information and data to the Guardian of Safe Working to assist in board reports.
  ix. Recruitment and selection of medical staff
  x. Employee relations queries particularly relating to rotas.
• To provide advice to the group managers, consultants and Resident Doctors on best practice on Resident Doctor rotas, liaise with recruitment and selection team members regarding rota changes which will need to be reflected in job descriptions, contracts of employment and various databases. Deals with rota queries and information requests. To act as best practice advisor, particularly if other members are not trained.
• To deal with queries for less than full time trainees and design a rota to reflect a suitable LTFT working pattern. Complete LTFT paperwork including average working hours, pay details and working patterns and liaise with the LTFT doctors in question/group managers regarding working arrangements. Use own initiative to provide advice ensuring compliance with the HR policies and procedures and Resident Doctor terms and conditions, referring to the Medical Workforce Advisor if required.
• To produce information for generic work schedules in line with the Resident Doctor terms and conditions of service outlining complex data on working hours, shift patterns, pay structures and enhancements, unsocial hours and educational opportunities. To ensure all Resident Doctors receive a generic work schedule at least 8 weeks prior to commencing in post and accommodating leave requests or rota concerns as required.
• To co-ordinate the development of complex rotas for medical and dental staff, ensuring they are compliant with Resident Doctor terms and conditions, deliver best care for patients and take appropriate account of education and training and personal needs of Resident Doctors. To ensure that e-rota is kept up to date, old rotas are archived and that working rotas are in the live section of e-rota.
• To provide advice to clinical group managers and Resident Doctors on the implications of any proposals to change rotas including where this may impact on compliance with the Resident Doctor contract or education and training requirements for Resident Doctors.
• To ensure any rota changes are updated on e-rota, new work schedules are produced and new contracts of employment are issued as required.

For further details of the role please see the attached job description.

Person specification

Qualification /Training

Essential criteria

• See supporting documents

Desirable criteria

• See supporting documents

Experience

Essential criteria

• See supporting documents

Desirable criteria

• See supporting documents

Knowledge

Essential criteria

• See supporting documents

Desirable criteria

• See supporting documents

Skills

Essential criteria

• See supporting documents

Desirable criteria

• See supporting documents

Commitment to Trust Values and Behaviours

Essential criteria

• see supporting documents

To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust's Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust's Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we'll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.

We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.

Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Documents to download

• Job Description and Personal Specification (PDF, 688.3KB)
• Candidate Information (PDF, 736.7KB)
• Welcoming Disabled Candidates (PDF, 371.7KB)