Senior Rota Co-Ordinator

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Detailed job description and main responsibilities

• To support TSS to ensure that all locum staff are provided with prompt induction to the Trust and their roles and responsibilities and to ensure that all locums receive the required ID and ICT accesses in a timely manner to enable them to undertake their roles
• To oversee the monitoring of locum usage to support on call rotas and to ensure that regular reports are provided to finance regarding locum usage and appropriately challenge where other options can be utilised.
• To ensure that any enquiries relating to on call rotas are dealt with and responded to in a timely manner.
• To ensure that all leave and swaps are accurately recorded in a timely fashion and to ensure that all rotas are updated accordingly to ensure rotas remain accurate at all times.
• To ensure that all sickness absence of doctors in training is recorded promptly and accurately to ensure that rotas remain accurate at all times
• To oversee the monitoring of sickness absence of doctors in training and to ensure that all breaches of sickness absence targets are notified promptly to the Clinical Lead for the relevant specialty
• To oversee the management of leave of doctors who fall under the line management of the Women and Children's Group to ensure that all leave is accurately and promptly recorded.
• To oversee the production of the weekly ward cover plans for Paediatrics ensuring that they are accurate and produced and distributed in a timely manner.
• To oversee the production of data in support of the management of the Women and Children's Group and ensure that such data is produced and distributed in a timely manner.
• To undertake any project work relating to rotas or rota management, as required.
• To undertake any other duties of a similar nature consistent with the responsibilities of the post in order to provide a quality service

For further details of the role please see the attached job description.

Person specification

Qualifications

Essential criteria

• See supporting documents

Desirable criteria

• See supporting documents

Experience

Essential criteria

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Desirable criteria

• See supporting documents

Knowledge

Essential criteria

• See supporting documents

Desirable criteria

• See supporting documents

Skills

Essential criteria

• See supporting documents

Commitment to Trust Values and Behaviours

Essential criteria

• See supporting documents

To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust's Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust's Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we'll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.

We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.

Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Documents to download

• Job Description and Personal Specification (PDF, 680.3KB)
• Welcoming Disabled Candidates (PDF, 376.1KB)
• Candidate Information (PDF, 736.7KB)