Senior Resourcing Assistant

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Detailed job description and main responsibilities

1. Undertake the administration of end to end recruitment activity of all staff joining the Trust. This includes, but is not limited to, the administration of advertisements, short-listing and interview processing, preparation of offer of employment letters, completion of pre-employment checks, the preparation of the contract of employment, the completion and administration of new starter processes.

2. Co-ordinate and facilitate assessment centres as instructed by the Resourcing Officers, this may include candidate documentation checking, participating in interviews and assessment scoring.

3. Ensure a strong focus on exemplar customer service and the building of effective relationships with recruiting managers, applicants and colleagues.

4. Carry out any additional checks which have been locally agreed to expedite recruitment e.g. risk assessments.

5. Proactively follow up outstanding employment check clearances, regularly keeping recruitment managers and applicants abreast of progress.

6. Manage your own workload in accordance with the trac recruitment management system, such as moving vacancies to shortlisting and setting up interviews, issuing offer letters etc. to ensure all activity meets agreed key performance indicator (KPI) targets. Escalate where appropriate.

7. Ensure the effective prioritisation and completion of own work in accordance with deadlines and agreed Standard Operating Procedures.

8. Be the first point of contact for pre-employment check queries from employees, managers and applicants, ensuring accurate and timely response.

9. Ensure new starter documentation is checked for completeness and accuracy, follow up queries as necessary, ensure resolution within set deadlines.

10. Action higher salary justification requests for new starters in accordance with process and prepare relevant documentation to support decision making.

11. Maintain ESR, trac recruitment management system with all information connected to recruitment processes, such as short-listed candidates, and ensure all recruitment is completed in line with Trust Policy and Procedure and relevant Employment Legislation

12. Provide specialist advice and guidance on recruitment processes in place within the Trust.

13. Investigate and resolve queries and complaints received from recruiting managers, applicants and other stakeholders for the recruitment process, escalating to the Resourcing Officer/Resourcing Team Leader where required.

14. Regularly review and develop Standard Operating Procedures to identify improvements and efficiencies in processes and ensure effective communication to embed into practice.

15. Work collaboratively with, and support the Recruitment Leads for International Recruitment, and Nurse Recruitment and Flexible Workforce Lead and other project leads relating to recruitment.

16. Be responsible for ensuring active social media presence and monitor and report effectiveness.

17. Where instructed, oversee the work of the Resourcing Assistants and provide training and support in the course of their duties.

For further details of the job role please see attached job description.

Person specification

Qualifications

Essential criteria

• See Supporting documents

Experience

Essential criteria

• See Supporting documents

Desirable criteria

• See Supporting documents

Knowledge

Essential criteria

• See Supporting documents

Desirable criteria

• See Supporting documents

Skills

Essential criteria

• See Supporting documents

To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust's Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust's Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we'll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.

We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.

Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 331.6KB)
• UHCW Post Card (PDF, 114.3KB)
• Candidate Information (PDF, 406.1KB)
• How to complete an application form & Values Fact Sheet (DOCX, 874.6KB)
• Welcoming Applicants with a Disability (PDF, 53.2KB)