Senior Recruitment Officer - Medical Workforce
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Detailed job description and main responsibilities
Provide information to the recruiting specialities on a range of Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to.
This may relate to:
- Terms and conditions of employment for doctors
- Recruitment and selection of all Medical Staff
- Workforce and vacancy information
Provide information to managers and medical staff on pay and terms of conditions of employment and on Trust policies relating to medical workforce
To deal with a range of employee relation queries in accordance with the Trust's HR policies and terms and conditions of employment for medical staff.
Investigate and resolve queries received from recruiting managers and applicants with allocated Divisions, ensuring action to prevent any reoccurrence, escalating to Medical Workforce Team Leader and/or Medical Workforce Manager when required.
To generate reports on medical workforce information
To complete forms for new starters, leavers or contractual changes for medical staff
To ensure personal files are updated for audit purposes by completing monthly checks to ensure all visa's, GMC registrations and DBS's have been renewed where applicable
To complete compliance checks for new starters in relation to passports, visas, occupational health clearances, DBS clearance and references in line with NHS Employers standards. To ensure all paper work and evidence of documents are received in a timely manner. To ensure all new starters are checked against the alert database and against the GMC register.
To complete monthly checks to investigate if any doctors on fixed term contracts require an extension of contract or termination form to be completed. To complete all ESR forms by 6th of each month to ensure no pay errors occur
To provide cross-cover within the Medical Workforce Team during times of absence, as and when necessary to ensure the effective delivery of service.
Provide day-to-day supervision for Medical Workforce Officers, including monitoring and checking completion of appropriate recruitment administration work.
To undertake advertising of all medical roles across each speciality - utilising social media and any other relevant jobs board. Liaise with Communications team where appropriate to ensure wide coverage of vacancies using social media and other forms of communication to promote vacancies.
For further details of the role please see the attached job description.
Person specification
Qualifications
Essential criteria
- See supporting documents
Desirable criteria
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Experience
Essential criteria
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Desirable criteria
- See supporting documents
Knowledge
Essential criteria
- See supporting documents
Desirable criteria
- See supporting documents
Skills
Essential criteria
- See supporting documents
Desirable criteria
- See supporting documents
To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust's Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust's Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.
The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.
In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.
UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.
If you are successful at interview you will receive a conditional offer of employment and we'll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.
We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.
Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.
All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders
Employer certification / accreditation badges
Documents to download
- Job Description (PDF, 560.3KB)
- UHCW PostCard (PDF, 93.8KB)
- Welcoming applicant with Disability (PDF, 98.9KB)
- Candidate Information (PDF, 291.8KB)
- How to complete an application form & Values Fact Sheet (DOCX, 874.6KB)