Senior Records Management Assistant

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The firm
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.
The department
Birketts is looking to recruit a full time Senior Records Management Assistant to support the Records Manager with the management, administration and archiving functions of the firm. The role will assist with the day-to-day management of physical data across Birketts to ensure compliance with the relevant legislation and take responsibility for maintaining and arranging appropriate access to archives in liaison with colleagues - including managing and auditing the firm's data and physical records.
Accountabilities
The responsibilities of the Senior Records Manager will include but not limited to:

• Dealing with the storage of all documents handled by the firm, including Deeds, Files, Wills, Probates and Securities, in a professional and confidential manner.
• Liaising with other areas of the firm in delivering/ collecting of documents and dealing with enquiries.
• Assist with maintaining the electronic databases.
• Assist with ongoing data cleansing and other related projects.
• Liaising with the storage company and staff in all offices.
• Supporting the Records Manager and managing the team and the department in their absence.

The candidate
We are looking for a candidate who has excellent attention to detail with strong organisational skills. You should have a good knowledge of Excel based programmes and be able to communicate effectively and build and maintain good working relationships with colleagues and external contractors.

You will have experience in managing a team and be able to work independently and without supervision. In addition, the suitable candidate should be able to deal with confidential and sensitive information.

The role can be physical, and they will be requirement to lift and move files and boxes. Previous experience in a similar role is preferred and training will be provided.

The role is predominately based out of our Ipswich office, but there will be a requirement from time to time to visit offices at all our locations.
Equal opportunities
One of the best things about joining Birketts is our rewards package. At Birketts we are appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. A competitive salary and benefits package is given but you can also expect a great team and supportive colleagues, a strong focus on diversity, inclusion and equal opportunities, a programme of wellbeing and mental health support and structured career development and study support.

Benefits

• 25 days holiday (FTE) plus Bank Holidays rising with service
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare - BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid ESG (Environmental, Social and Governance) day
• Enhanced Maternity/Paternity Leave
• Season Ticket Loan
• Gym Flex membership
• Electric car scheme
• Dress for your Day Policy
• Agile Working Policy

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.