Senior Project Manager

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Detailed job description and main responsibilities

Responsibilities include:

• Liaising with Line manager to schedule projects.
• Liaising with operational teams and back-office functions.
• Ensuring project budgets are managed effectively.
• Monitoring project and managing risks and issues effectively on a daily basis.
• Dealing with business sensitive information on a regular basis to shape the direction and delivery of projects.
• Interpreting complex data to support decision-making, and the design and development of major information systems across departments and specialties.
• Effective project change management.
• Managing project transition to business as usual.
• Manage business change
• Planning and implementing Go Live and Post Go Live activities.
• To gather requirements from users and produce specifications documents.
• To work with Trust stakeholders to forecast, monitor and realise benefits during project implementation phase and post Go Live.
• Scoping, planning and implementation of specialist projects which impact across clinical and non- clinical areas.
• Set up projects, identify suitable project team members.
• To build, motivate and inspire a sense of ownership for projects in project team. To establish and maintain strong staff commitment within the project.
• To proactively monitor and report project progress. To manage several projects to successful implementation in parallel with each other.
• To fully understand key drivers for change in the organisation and manage change effectively using best practice methods.
• To ensure governance for all IT projects are established and led.
• To identify, monitor, escalate and mitigate risks of projects.
• To identify, monitor, escalate and resolve issues with corrective action.
• To matrix manage project resources and influence or negotiate stakeholders where appropriate.
• To ensure that all projects and documentation are undertaken to approved departmental standards - PRINCE2 methodology.
• Participate in the strategic development and planning of IT projects.
• Liaise with local primary care trusts/ suppliers and other external organizations.
• Manage multiple projects or project work streams simultaneously. To adapt to different projects within the programme in a changing environment.
• Provide regular reports to Line manager and other authorised governing bodies.
• To work closely with Finance Manager and monitor progress / forecast project costs. Prepare project budget costs for submission to Board for approval.
• Oversee installation of new equipment on projects.
• Ensure that users of any specialised equipment have the necessary training in the correct use.
• To plan and implement project transition to business as usual, project closure and post project reviews.
• Work autonomously in line with short to medium term strategic goals and objectives.
• Responsible for the design and development of policy for the management of projects within the programme/portfolio.
• Development of policies that affects the entire trust and directorates.

KEY SKILLS / PERSONAL QUALITIES:

• Personal presence and positive representative for the trust/department.
• Ability to give clear, effective and customer sensitive advice. Ability to communicate IT issues to non-IT staff.
• Enthusiasm for working collaboratively with other departments and organisations.
• A willingness to maintain and acquire new skills in the area of project management.
• Ability to develop effective working relationships with peers and management across the organisation.

Person specification

Qualifications

Essential criteria

• Educated to Master's Degree level or has equitable work based experience
• Prince II Practitioner and/or Managing Successful Programs (MSP) or has equitable work based experience
• ECDL or equivalent skills in operating Microsoft office applications or has equitable work based experience

Desirable criteria

• Management qualification

Experience

Essential criteria

• Successful delivery of large scale IM&T Projects across the hospital
• Managing risks, issues, dependencies and constraints in projects
• Managing project budgets and resources
• To present information to Project Board and other governing bodies
• Development of robust business cases
• Project initiation through to sign off following Prince II/MSP principles
• Forecasting, tracking and delivering project benefits
• Managing change across all departments in a hospital
• To adapt to different projects within a changing environment

Desirable criteria

• Understanding of NHS Hospital Processes and practices

Knowledge

Essential criteria

• Write comprehensive, clear specifications and project documentation clearly and concisely
• To build strong relations with internal and external project stakeholders
• How to Project Start, Project Initiate, Project control and Project Close
• To lead large teams
• To communicate complex concepts and issues clearly at executive level
• To meet deadlines in a challenging and resource lean environment
• To work calmly under pressure
• Excellent negotiation and influencing skills
• Project management controls, tools and techniques
• PRINCE 2 processes, themes and processes

Desirable criteria

• Knowledge of IT Infrastructure, development, support application and training principles

It is an exciting time to join the newly formed Bedfordshire Hospitals NHS Foundation Trust. We run two busy hospital sites in Bedford and Luton. Our 7,500 staff provide high quality care for a growing population of around 700,000 across Bedfordshire and the surrounding areas.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. Travel between hospital sites may be required. We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

All new staff will be subject to a probationary period covering their first six months in post.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Senior Project Manager (PDF, 230.2KB)
• Person Spec Senior Project Manager (PDF, 126.5KB)
• Functional Requirements (PDF, 140.6KB)
• Disclosure & Barring Information and Recruitment of Ex-Offenders (PDF, 78.5KB)
• Staff Diversity Network (PDF, 140.3KB)
• Information for Disabled Applicants (PDF, 98.7KB)
• Bedford Hospital Site map (PDF, 2.6MB)
• Staff Benefits (PNG, 1.6MB)