Senior Pharmacy Assistant Technical Officer - Stores

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Detailed job description and main responsibilities

Main Duties

• If not already achieved, to work towards achieving the necessary NVQ level 2 modules in pharmacy services.
• To assist with departmental filing, photocopying and general office work as required. This includes the use of basic packages such as Word.
• To assist the pharmacy technician (ACT) in creating new drug files on the pharmacy computer system and updating the system when new contracts are issued by the CMU
• To be responsible for the day to day ordering, receiving and unpacking of pharmaceutical products from suppliers according to GDP and departmental SOPs
• To be an authorised signatory for placing of orders up to £1.5K in value.
• To ensure that medicines are sourced from credible and reliable suppliers, and purchasing contracts are adhered to.
  AFC Reference Number 1740/14
• To accurately use the pharmacy computer system to receive goods into the pharmacy store according to departmental SOPs.
• To ensure that all goods received into pharmacy stores are kept under the appropriate storage conditions in accordance with GDP.
• To carry out regular stock checks, expiry date checks and other monitoring procedures such as logging fridge and ambient temperatures and dealing with any anomalies in accordance with GDP and departmental procedure.
• To ensure high standards and accuracy of work and to ensure all Standard Operating Procedures (SOPs) are read and adhered to.
• To ensure medicines returned from clinical areas, are sorted and either returned to stock or disposed of safely and appropriately in accordance with GDP, Trust guidelines and departmental procedures.
• To ensure that all work carried out in procurement is done in accordance with current legislation, including GDP and departmental and Trust financial procedures.

Management Responsibilities

• To manage work load in pharmacy stores to ensure tasks are carried out in a timely manner and orders are received on time.
  Communication
• To communicate with routine pharmaceutical suppliers and manufacturers to place orders, chase receipt of goods and to query invoice discrepancies.
• To deal with telephone queries and staff visiting the department, both dispensary and stores, as first point of contact, dealing with them or referring to others if required according to SOPs.
• To communicate, as necessary, with external regulatory bodies, information pertaining to the WDL or other requests.
  Other
• Post holders will need to undertake a prison security check (level 1) prior to being employed, as well the standard NHS recruitment checks.
• To appreciate the secure environment you are working in and to adhere to all prison procedures as necessary.
• To undertake any other tasks at the request of the senior prison services pharmacist.

IMPORTANT INFORMATION, PLEASE READ:

All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.

You will need to provide:

Proof of right to work documentation

Proof of ID, needs to include 1 photographic ID

Proof of address documentation

Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.

Address History:

5 years address history will be needed.

Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.

Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.

In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-o...

If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).

Person specification

Education/Qualifications

Essential criteria

• NVQ level 2 Pharmacy Services certificate including the stores specific units 205 and 206 and registration with the GPhC
• Completion of additional dispensary competencies (signed off as competent to dispense medicines)

Desirable criteria

• Certificate in purchasing and supply (CIPS) level 2 or equivalent experience

Experience

Essential criteria

• At least 2 years of experience as a pharmacy ATO and able to work in all sections of medicines supply
• At least 1 year of experience working within pharmacy stores

Experience

Essential criteria

• Experience of working with pharmacy stock control IT systems (particularly JAC)
• Experience of dealing directly with pharmaceutical manufacturers and wholesaler suppliers

Desirable criteria

• Experience of supervising and managing others on a day-to-day basis

We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.

If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.

We encourage applicants to contact the hiring manager before their interview, if they have any questions about the role or the process. This is a great way to get clarity and prepare effectively for the interview.

Please note that the use of Artificial Intelligence (AI) is prohibited during the interview process. We also discourage overuse of AI during the application process because this can negatively impact the quality of your application and may hinder your chances of being shortlisted. Thank you.

Employer certification / accreditation badges

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

• Job Description & Person Specification (PDF, 245.2KB)
• Important Additional Information For Candidates (please read carefully) (PDF, 160.6KB)
• Privacy Notice for Staff (PDF, 268.6KB)
• Staff Benefits (PDF, 2.5MB)