Senior Personal Assistant
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Role Purpose
The Senior Personal Assistant will provide high quality and efficient support to the National Agency / Occupier Services Team to ensure optimising the time and efficiency of the senior leaders. By handling administrative tasks, streamlining communications and supporting leadership with departmental initiatives, the Senior PA will free up time for high value activities and business growth.
Key Responsibilities
Efficiently managing the schedules, organising meetings and ensuring that they are adequately prepared
Setting up recurring internal or external meetings when required
Liaising with the travel company to book flights, train tickets and hotel accommodation
Ensuring the handling of sensitive information with the utmost confidentiality and discretion
Prepare and submit expenses, track and reconcile expense report
Liaise with other team PSs to maintain up to date client lists in ClientIQ
Maintain marketing/event calendar for departmental events
Coordination of departmental events or any events hosted by Eds the team (Monthly Index calls, townhalls, monthly shout, strategy day, team away day etc.)
Coordinate and support any other internal or external events
Assist with fee forecasting and review the billings report for the team using Salesforce (CBRE's CRM system) as well as updating information for the current projects.
Using Peoplesoft (CBRE's finance system) and Finishline to raise invoices, code/process external supplier invoices, register new projects and raise expense claims.
Manage the fee forecasting and review the billings report for the team
Carry out Anti-money laundering checks for new clients with the help of the compliance team
Preparation of outgoing correspondence and various other documents
Formatting of PowerPoint presentations for pitches and Microsoft Word Reports.
Track attendees responses to invitations and keep a record of all events in an organised manner
Person Specification/Requirements
Advanced IT skills (PowerPoint, Word, MS Outlook, Excel)
Good communication skills, both verbally and in writing
Team player who effectively works with colleagues and clients of varying seniority
Accurate and exceptional attention to detail
Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
Maintain a positive and flexible attitude towards all tasks
Proactive: Takes initiative and anticipates the needs of the executives team
Adaptable: Able to handle a fast-paced and dynamic work environment
Reliable: Dependable and trustworthy with a strong work
Working at CBRE
When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.
Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do-from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.
At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it's like to work at CBRE, visit Life at CBRE
About CBRE
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations