Senior Personal Assistant (12-month FTC)

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Role Purpose

To provide highly efficient Personal Assistance to the Healthcare Investment Property and Advisory Senior Leadership team. There is also a requirement to assist other members of the sector and wider department.

This is an excellent opportunity for someone who is looking for a role which extends beyond the usual boundaries set for a PA and allows additional scope to develop and become involved with the business.

Key Responsibilities

• An understanding of the team's priorities including extensive diary management. This involves organising travel (including itineraries), client and internal meetings, lunches and dinners.
• Effective "gate keeping". Managing all incoming communication (including phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
• Assist with fee forecasting and review the billings report for the team using Salesforce (CBRE's CRM system) as well as updating information for the current projects.
• Using Peoplesoft (CBRE's finance system) and Finishline to raise invoices, code/process external supplier invoices, register new projects and raise expense claims.
• Manage the fee forecasting and review the billings report for the team.
• Carry out Anti-money laundering checks for new clients with the help of the compliance team.
• Preparation of outgoing correspondence and various other documents.
• Formatting of PowerPoint presentations for pitches and Microsoft Word Reports.
• Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary.
• Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
• Travel and expense management.
• Providing support to other PA's in the department - training new starters and assisting with holiday cover.

Person Specification/Requirements

• Excellent organisational skills and attention to detail
• Good interpersonal skills with a professional attitude
• Ability to prioritise and act on own initiative
• Able to work to deadlines and have a flexible approach
• Ability to work autonomously and proactively
• Confident communicator
• Good writing skills
• Strong IT skills (Word, Excel, MS Outlook and Power Point)
• Salesforce experience desirable but not essential
• Can be trusted to be discrete with confidential information relating to both projects and the team members

Working at CBRE

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.

Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do-from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.

At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it's like to work at CBRE, visit Life at CBRE.

About CBRE

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations.