Senior Office Administrator

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Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.?

Right now, we're bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Senior Office Administrator - Grimsby

You'll be:

• Providing administration support at Management level
  • Provide link throughout white collar office operations to ensure smooth running of organisation
  • Lead content and accuracy of marketing and social media posting.
  • Support project work as required which can include site based support
  • Support Proposals and BD from PQQ through to site services proposals
  • Support Estimating team with bid/tender document preparation
  • Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel to produce correspondence and documents and maintain presentations, records and spreadsheets
  • Devising and maintaining office systems, including data management and filing
  • Booking internal and external meeting rooms, conference rooms and events
  • Attending meetings, taking minutes and tracking actions
  • Travel management; arranging travel, visas and accommodation
  • Credit card reconciliation/expenses for Senior Management
  • Handle confidential documents/files
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority (internal/external)
  • Ordering and maintaining stationary and equipment
  • Arrange catering requests
  • Arrange IT requests as and when required
  • Arrange facilities requests
  • Contact for event bookings
  • Updating holiday charts
  • Updating training matrix and booking training courses
  • Meeting planning and support
  • Data inputting
  • Purchasing on request

You'll have:

• Demonstratable experience in Administration and marketing roles
• Appropriate qualifications and training for Senior level Admin Assistant, Secretarial or similar roles
• High level of proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including word, PowerPoint, excel and Visio
• Ability to relate to and work with people at all levels in the company
• Act as an ambassador for the Corporate Team inside and outside of the company
• Excellent time management and priority setting skills to meet the varied demands of the business
• Ability to adapt to manage a wide range of work demands from simple to more complicated tasks
• Look for opportunities to improve the efficiency and effectiveness of the business
• Maintain absolute confidentiality for all individuals and their work within the business

Moving Forward:

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.