Scheduling and Planning Manager

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Main Purpose of the Role

The Scheduling and Planning Manager plays a crucial role in ensuring that all work streams and project activities are completed on time and within budget. Managing the Field Administration Team who are responsible for the efficient and effective utilisation of manpower in Field Operations. Ensuring engineering visits are made within agreed Client SLA's is of high importance, this is achieved by ensuring the Field Engineer's daily workload is well planned with all parts available to complete each job as required. Focus will be on establishing and maintaining improved internal and external communication channels and efficiency.

Main Accountabilities/Key Result Areas

Whilst the following key primary tasks are undertaken it is important to note that flexibility is a key feature of this role, working closely with all areas of the business. A clear structure of planning, real time management and WIP control must be in place at all times.

Responsibilities

• Planning - Develop and maintain detailed schedules, including timelines, milestones, and deadlines.
• Review Schedules - Update and review project timelines to ensure they reflect the most current information.
• Resource Allocation - Coordinate with relevant departments to allocate resources effectively and ensure that all engineering requirements are met.
• Risk Management - Identify potential risks and develop mitigation strategies
• Communication - Serve as the primary point of contact for updates, communicating progress and any issues to stakeholders.
• Team Leadership - Lead and motivate a team and support other areas to achieve key contract and project deliverables.
• Coordinate with Teams - Hold meetings or check-ins with teams to discuss progress, identify issues, and coordinate efforts.
• Monitor Progress - Track the progress of ongoing work streams, comparing actual performance against planned schedules and adjusting as needed.
• Communicate with Stakeholders - Provide regular updates to stakeholders, including clients, management, and team members, to keep everyone informed of progress and any changes.
• Documentation - Maintain accurate records of schedules, progress reports, and any changes made to plans.
• Problem-Solving - Address any issues or challenges that arise, finding solutions to keep things moving forward.
• Quality Assurance - Ensure that all deliverables meet the required quality standards and address any deficiencies.
• Performance Management - Monitor and manage the performance of the Field Administration Team and actively seek to continually improve on departmental performance.
• Monitor and oversee KPI Reporting both Client based and department.
• Work with stakeholders on continuous improvement on procedural and system development.
• Regulatory Compliance - understanding of regulations and standards to ensure compliance.

Key Skills and Behaviours Required

• Analytical Thinking
• Problem Solving
• Attention to detail
• Highly organised, structured and confident.
• Experience of scheduling and work flow management, associated processes and systems.
• Leadership and coaching
• Geographic awareness of the UK.
• Comprehensive PC Skills including the use of the Microsoft Office Package (Excel, Word, Outlook, SharePoint)
• Flexible and adaptable in order to meet the changing business demands and working environments.

Knowledge, Training and Relevant Experience to do the job

• Minimum 5 years' experience in scheduling and planning, preferably in an engineering environment
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Solid understanding of engineering principles and practices
• Background knowledge in works scheduling within contractual timescales would be beneficial
• Degree level or comparative qualification is desirable but not essential.

Switch2 Energy is dedicated to fostering an inclusive and diverse workplace as an Equal Opportunities employer.