Senior Fund Administrator - Private Capital - Associate
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BNP Paribas is the European Union's leading bank and a key player in international banking. We operate in 65 countries and employ 190,000 people, including nearly 145,000 in Europe. Our Group holds key positions in its three main fields of activity: Commercial, Personal Banking & Services; Investment & Protection Services; and Corporate & Institutional Banking (CIB) for corporate and institutional clients.
Our Securities Services business, which forms part of CIB, is a leading global custodian providing specialist post-trade and asset servicing solutions to buy and sell-side market participants, corporates and issuers. Based in 35 locations around the world, our award-winning Securities Services teams have built one of the most extensive custody network in the industry, giving clients the connectivity and local knowledge they need to navigate change in a fast-changing world.
The UK Fund Services department is a high profile business area in the United Kingdom comprising of the following key operational areas:
• Fund Accounting Investment & Fund Services operations
• Fund Accounting Private Capital
• Investment Analytics & Data Services
• Corporate Trust Operations Loan & debt solutions
Private capital fund administration within the fund accounting private capital team act as the guardians of all private equity funds & underlying private equity vehicles ensuring that they are fully compliant with fund documentation, client SLA's, legal and regulatory requirements.
This role will work as part of the Private Capital Fund Administration team providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
Responsibilities will include ensuring the provision of private capital fund administration services are fully aligned with the client SLA's, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.
Key Responsibilities
Operational Excellence
• Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
• Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
• Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
• Assist with the preparation and compilation of board packs
• Assist in execution of documents and other ad hoc administrative client and investor requests
• Prepare and/or review bridge facility reporting required for the funds
• Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meeting
• To complete the initial review of assigned team deliverables and timely escalation for support with more complex reviews and/or resolution of issues
Client Focus
• Day to day production contact with investor relations & other departments within BNP Paribas Securities Services to ensure that funds comply with statutory and regulatory requirements
• Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
• Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs.
• Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
• Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
• Ensure understanding and compliance with client SLAs and internal delivery deadlines
• Support response to client queries with escalation on more complex queries / issues
Risk and Control
• Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
• Assist in analyzing investment proposals to ensure potential fund acquisition meet fund investment criteria
• Assist in updating the foreign exchange and invoices log
• Ensure compliance with all relevant internal processes, procedures and controls when discharging Fund Administration duties, using the appropriate system or platform in order to do so
• Assess team processes to improve efficiency, control and to reduce risk
• Support management in ensuring all checklists utilised in review and sign off clearly document controls and are kept up-to-date
• Timely escalation of any issues to line Manager
Change
• Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures
• Support senior colleagues and private capital specialists to complete client and internal change activity as required ensuring no detrimental impact to client service delivery
The Requirements
Essential:
• Strong organisational & time management skills with an ability to manage workloads and to meet all deadlines
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Sound problem solving skills
• Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word
• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Demonstrable motivation and ability to learn new applications and processes
• Good attention to detail
• An interest to study towards an accounting (e.g. ACCA) or a similar qualification
Desirable:
• Good understanding of the Private Capital industry
• Prior experience of Private Capital and fund administration
• Good understanding of fund structures and fund cash flows
• Experience in the preparation of distribution/capital call notices
• Experience in the preparation and execution of client payments i.e. invoice, investment, distribution and bridge facility repayment packs
• Experience in the preparation and review of POAs
• Experience in liaising directly with the client for various static data, investor and KYC requests.
• Experience in collating & liaising with external advisors such as tax and legal.
Equal Opportunities
BNP Paribas promotes equality of opportunity and is committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
As an employee with BNP Paribas, we want to make sure that you are rewarded for your commitment. As such, you will be entitled to our award winning benefits package which includes a generous holiday allowance of at least 34 days (including bank holidays), a non-contributory pension of 12%, private healthcare, GP service and dental cover all as standard, along with a number of personal insurances such as income protection, life assurance and personal accident insurance. We believe in ensuring all our employees have a positive work life balance so in addition you will also have accessto a variety of flexible lifestyle benefits such as cycle to work and green car leasing schemes, season ticket loans and reduced cinema and gym membership to name a few.
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