Senior Finance Associate

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Senior Finance Associate

Application Deadline: 22 November 2024

Department: Finance

Employment Type: Full Time

Location: London, UK

Compensation: GBP 40,000 - GBP 50,000 / year

Description

• Team: Finance Manager
• Location:Remote working supported, around 10-20% on-site requirement with ability to commute into London office
• Full time or part time: flexible hours and working options welcomed - please state this in your application
• Expected Start Date: ASAP
• Salary Range: GBP 40,000 - GBP 50,000depending on experience
• Reporting to: Finance Manager

About Us

Spektrix is a growing collection of creative problem solvers focused around the arts and technology whose mission is to help arts organisations be more successful. We're doing this through a combination of cloud-based software and consultative customer support that empowers arts organisations to grow revenue, increase efficiency, and build stronger relationships with audiences. We are always looking for new ways to approach problems, share knowledge, and better serve our customers. You'd be joining a team of over 250, based across our New York, London and Manchester offices and working with over 750 arts organisations in North America and the UK.

About our Finance team

Our team aims to help Spektrix deliver maximum impact with the resources it has, plan sustainable business growth, and be protected against risks. We do so by defining robust processes to optimise collaboration, using smart technology to streamline repeatable tasks as much as possible and focus our time on delivering human added-value, and partnering up with the business to understand operational realities and support day-to-day decisions.

The team is currently made up of a Finance Director (based in London), member of the Senior Management Team and feeding into the high level strategy of the business, a Financial Planning & Analysis manager (based in London), who provides Senior Management and Managers insight to support efficient decision-making and departmental strategies, a Global Payroll manager (based in New York), who ensures all employees are paid accurately and in a timely manner, a Finance manager (based in London), responsible for monthly reportings and the smooth-running of business as usual functions, and an Accounting Associate (based in NY), who leads on the day-to-day business partnering around the business and supports month end procedures for all entities.

Tech we use:

• Accounting system: Business central (Microsoft Dynamics). We integrate it with Zetadocs (expenses), Avalara (sales tax), Continia (purchase invoice automation) and Yavrio (bank feeds). There are many more add-ons we'd like to leverage to help us keep the team lean and our time spent on delivering human added-value.
• Work management: we use Jira to interface with the rest of the business and Trello to manage our team's tasks and workload
• Analysis: we run our monthly Financial reports in JetReports and do most things in excel. We publish budget reports and other financial visualisations in PowerBi.

About the role:We're looking for a motivated, tech savvy Senior Finance associate to join the UK side of the team. This role will focus on the business as usual functions, allowing the business to run smoothly with timely payments, clear internal and external communication, and clean auditable accounting. It's a great opportunity for a mission-driven finance professional with ambition to grow their skills and learn how finance best supports a fast-growing tech business like ours.

Key Accountabilities and Responsibilities

Accountabilities:

• Ensuring transactional accounting entries are made efficiently and accurately - that means working with the rest of the team to raise sales invoices, post employee expenses, supplier invoices and monthly journals, and deliver reconciliations.
• Ensuring payments and cash receipts are being dealt with consistently - that means staying on top of our debt chasing and running weekly supplier and employee payment runs.
• Ensuring we're challenging ourselves to improve our accounting procedures and processes - that means looking into new tools that integrate with our accounting system (Business central), rethinking processes that have been in place for a while but no longer deliver the same quality of output, suggesting new ways for the team to collaborate on certain tasks or projects.

Responsibilites:

• Managing Finance systems (Business central, Zetadocs, TravelPerk, Avalara, Continia, Yavrio) and implementing new Finance systems & tools
• Approving employee expenses and employee travel requests
• Answering client queries relating to invoices
• Answering internal queries relating to expenses, supplier payments, etc.
• Supporting the delivery of compliance requirements - annual audit, sales tax reviews, VAT returns, etc.
• Supporting the delivery of financial reports - monthly statements, budget holder reports
• Supporting the planning and analysis activities with reports on actuals, variance analysis

Skills, Knowledge and Expertise

• A self starter mindset - you like to understand what you're doing and why you're doing it so you might be able to make it your own and improve it
• You're organised and reliable - you love a well-managed to-do list, you can sort your own priorities and manage others' expectations when they depend on you
• You're tech savvy - you like an automation so you can have time back for the real important stuff
• You have robust accounting knowledge - you understand what accounting entries can surface at the end of the month, you know the difference between best practice and necessary compliance

Benefits

• Flexible working with support for WFH set up. If it works for you and it works for your team, then it works for Spektrix. Different teams may have different practices that require people in the office or online at specific times.
• NHS top up scheme (covering dental, optical, therapy & counselling, prescription and other health related costs)
• Continuous development supported by Line manager, learning budget
• Enhanced Maternity, Adoption & Shared Parental Leave
• 35 days paid leave annually, inclusive of annual leave, bank holidays and a Birthday day off, all able to use flexibly
• 4 weeks paid sabbatical after 5 years of service
• 2 volunteering days per year
• Company pension scheme of 4%
• Free snacks, drinks and breakfast items in all our offices
• Varied range of regular socials across all our offices
• Cycle to work & Season Ticket Loans
• Travel stipend for commuting

Working from home

We aim to be as flexible as possible when it comes to working setups and lots of our team work from home on a regular basis. This means we generally work with a "remote first" approach even when we are in the office.

We'll provide reasonable support and all the hardware you need to get started, but we do require that you have the following already in place for a good home working set up:

• A quiet working space at home where you can consistently take video calls without interruptions
• An internet connection that supports your participation in video calls and access to our systems and service.

Travelling into your local office (commuting) is at your own expense with a stipend available, any travel for business (other than commuting) will be covered by Spektrix.

Equal opportunities

Spektrix is an equal opportunities employer, we recruit regardless of race, religion, gender, gender identity, sexual orientation, age or disability status and look to employ from a wide range of backgrounds and experiences.

Confidence can sometimes hold us back from applying for a job. Studies show that women do not apply for roles unless they meet 100% of the requirements, whereas men apply when they meet at least 60% of the requirements. At Spektrix, we know that there's no such thing as a 'perfect' candidate. Spektrix is committed to creating an inclusive work environment, where our team members are supported in expressing themselves and delivering their best work. So however you

identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

Diversity in the workplace is hugely important to our working environment and to enable both individuals and Spektrix to thrive. By valuing each person's differences we enable each person to contribute their unique experiences, strengths and viewpoints. Workplace diversity is something we aim to achieve and maintain at Spektrix, and we are pursuing a workforce that reflects the diversity of the communities we serve and work in. We aim to reflect this diversity in all departments and at all levels of seniority in the business, right up to the board.

In an effort to help us reduce bias, please do not include a photo in your CV or application.