Senior Facilities Manager

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

About Chemify

Chemify is creating a future where the access to important molecules, drugs and new materials currently unimaginable are instantly accessible radically increasing the speed of innovation, quality of life, and reach of humanity. The company is building the infrastructure to digitize chemistry to design, make, and discover new molecules with the desired function and properties instantly and on-demand. Chemify has built a platform that combines purpose-built programming languages, robotics, AI, and the world's largest and continuously growing database of chemical programs to accelerate chemical discovery to new, transformative heights.

Chemify will transform Global Drug Discovery, scaling by orders of magnitude the rate at which new drugs can be discovered and be the first company to set this new paradigm.

Chemify is supported by some of the best investors from Silicon Valley and across the world, including Triatomic Capital, BlueYard ventures, DCVC, Founders Fund, and others.

Role Overview

We are seeking an experienced and proactive Senior Facilities Manager to oversee the operations, maintenance, and services for multiple facilities in Glasgow comprising office spaces, storage areas, and state-of-the-art chemistry development laboratories. The role requires expertise in facilities management, compliance, and team leadership, with a specific focus on managing both hard and soft service contracts, including security, front-of-house reception, and vendor relationships across multiple locations.

FM services are broad in scope and will adapt and expand as the company continues through exceptional near-term growth in its operational activity, these services will include - but are not limited to;

• • Building maintenance, HVAC, Electrical systems, Cleaning, Security, Catering, Reception, Transportation
  • Maintenance and upkeep of buildings and grounds at all locations
  • Cleaning and repair services across all premises
  • Procurement and provision of catering & hygienic services and the maintenance and repair of office infrastructure and equipment
  • Security of all premises
  • Transport and transfer services of personnel, equipment and materials between locations as required
  • Provision of PPE and laundry services
  • Manage Health & Safety for all the buildings and land, in conjunction with EHS advisor

Key Responsibilities

Facilities Operations Management

• • Oversee the day-to-day FM services for the facilities, ensuring optimal functionality of systems (HVAC, electrical, plumbing, laboratory-specific systems).
  • Develop and implement preventive maintenance schedules to minimize downtime and ensure consistent operational standards.
  • Supervise and monitor service providers delivering cleaning, security, front-of-house reception, landscaping, and other soft services.
  • Manage all contracts for hard services (mechanical, electrical, plumbing) to ensure facilities' infrastructure remains compliant and operational.

Vendor and Contract Management

• • Identify, negotiate, and manage contracts with third-party providers delivering hard and soft facilities management services.
  • Conduct performance reviews of vendors to ensure high standards and cost-effectiveness are maintained.
  • Oversee contracts for services such as maintenance, security, reception, waste management, and laboratory equipment servicing.
  • Build and maintain strong working relationships with service providers to ensure responsive and reliable support.

Security and Front-of-House Services

• • Ensure the provision of a secure environment by managing security operations, including physical security, access control, and surveillance systems.
  • Oversee front-of-house reception services, ensuring professional and welcoming support for visitors and staff.
  • Develop and update security and reception protocols, ensuring alignment with organizational needs.

Compliance and Safety

• • Ensure all facilities comply with local, state, and federal regulations, with particular attention to laboratory environments (including HSE for Occupational Hygiene and chemical handling).
  • Collaborate with Environmental, Health, and Safety (EHS) teams to maintain and enforce safety protocols.
  • Conduct regular safety inspections and audits, addressing any risks or compliance gaps.

Space Planning and Optimization

• • Manage space utilization across offices, storage areas, and laboratories, ensuring efficient use of resources.
  • Plan and execute renovations, relocations, or construction projects in collaboration with internal stakeholders and external contractors.
  • Ensure laboratories meet specific requirements for chemistry development, including ventilation, hazardous material storage, and safety systems.

Budget and Financial Management

• • Develop and manage the FM budget, monitoring expenses and forecasting financial needs.
  • Evaluate and approve expenditures, ensuring alignment with organizational financial goals.
  • Negotiate cost-effective contracts with service providers while maintaining quality standards.

Sustainability Initiatives

• • Lead initiatives to improve energy efficiency, waste management, and overall sustainability.
  • Explore and implement green technologies in line with organizational environmental goals.

Leadership and Team Management

• • Lead, mentor, and develop a team of facilities staff, including technicians, receptionists, and administrative personnel.
  • Foster a culture of accountability, teamwork, and continuous improvement.
  • Provide training and resources to ensure the team remains equipped to meet evolving business needs.

Qualifications

Education and Experience:

• • Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
  • 8+ years of experience in facilities management, including multi-site operations.
  • Demonstrated experience managing contracts for hard and soft services, including security, reception, and maintenance.
  • Proven expertise in managing laboratory facilities, with knowledge of chemical storage and safety standards.

Skills and Knowledge:

• • Strong knowledge of building systems (HVAC, electrical, plumbing) and laboratory-specific systems (e.g., fume hoods, gas delivery).
  • Familiarity with regulations related to offices, laboratories, and storage areas (HSE, Fire Regs, Occ Hygiene).
  • Excellent contract negotiation and vendor management skills.
  • Strong organizational and project management abilities.
  • Exceptional interpersonal and communication skills for collaboration with stakeholders and service providers.

Certifications (Preferred):

• • Certification in Facility Management preferred.
  • Relevant safety or environmental certifications (e.g., NEBOSH, IOSH).

What We Offer

• • Competitive salary and performance-based bonuses.
  • Opportunities for professional development and training.
  • A collaborative and inclusive work environment.

How to Apply:

To apply, please submit your resume and cover letter through the apply now button.

This role is ideal for a seasoned facilities management professional eager to make a significant impact on the operational excellence, safety, and sustainability of diverse and complex facilities.