Senior Expense Analyst

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Join our journey to create a new experience for the National Lottery and help us to power change for the greater good.

ABOUT US:

We are Allwyn UK, part of the Allwyn Entertainment Group - a multi-national lottery operator with a market-leading presence in Austria, the Czech Republic, Greece, Cyprus and Italy. We have been officially awarded the Fourth Licence (10 year licence) to operate the National Lottery starting February 2024.

We've developed ground-breaking technologies, built player protection frameworks, and have a proven track record of making lotteries better. Our aim is to create one of the UK's most inclusive organisations - where people can bring the best of themselves, to do their best work, every day, for the benefit of good causes.

Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimisation in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and the individual qualifications. Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

While the main contribution of the National Lottery to society is through the funds to good causes, at Allwyn we put our purpose and values at the heart of everything we do. Join us as we embark on a once-ina-lifetime, largescale transformation journey to build a bigger, better, and safer National Lottery that delivers more money to good causes.

ROLE PURPOSE:

The Senior Expense Analyst (reporting to the P2P Manager) plays a crucial role in managing and optimizing Allwyn's financial expenditures. They are responsible for closely monitoring and analysing all expenses, ensuring that spend aligns with the organization's budget and financial goals. This role involves scrutinizing financial data, identifying cost-saving opportunities, and providing insightful reports to aid decision-making. The Senior Expense Analyst must maintain accurate records, enforce compliance with the travel and expenses policy, and collaborate with various departments to streamline processes and improve financial efficiency.

ROLE RESPONSIBILITIES:

• Manage relationships with all third party expense and travel management providers
• Review employee expense reports for accuracy and compliance.
• Communicate with employees to resolve discrepancies.
• Clarify policy requirements with employees.
• Monitor outstanding claims and reimbursements.
• Generate detailed expense reports for management and senior stakeholders.
• Assist in developing and implementing expense reporting procedures.
• Conduct periodic audits for policy adherence.
• Provide training on expense reporting tools and policies.
• Identify opportunities for cost savings and process improvements.
• Collaborate with the finance team for expense account reconciliation.
• Maintain accurate records of all expense reports and reimbursements.
• Respond to employee inquiries regarding expenses.

KEY MEASURES OF SUCCESS:

• Implementation of Management reporting packs
• YOY Expenses cost reduction
• Timely query response within SLA

KEY SKILLS AND EXPERIENCE:

• Minimum 3 years of experience in expense analysis, accounting, or a similar financial role.
• Demonstrable track record of improving process and controls
• Proficiency with accounting software and expense reporting tools (Concur)
• Strong analytical and problem-solving skills.
• Detail-oriented with a high level of accuracy.
• Excellent organizational and time management abilities.
• Strong communication skills, both written and verbal.
• Ability to understand and apply company policies and regulations.
• Proven ability to handle sensitive and confidential information.
• Ability to identify process improvements and cost-saving opportunities.
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience with conducting audits and ensuring policy compliance.
• Ability to work independently and as part of a team.
• Familiarity with industry best practices and regulatory requirements.

OUR GOAL IS TO CREATE ONE OF THE UK'S MOST INCLUSIVE ORGANISATIONS - WHERE PEOPLE CAN BRING THE BEST OF THEMSELVES, TO DO THEIR BEST WORK, EVERY DAY, FOR THE BENEFIT OF GOOD CAUSES.

Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimisation in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and the individual qualifications. Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Benefits

• 26 days paid leave (plus bank holidays)

• Annual bonus scheme

• 2 x Life Days

• 4 x Salary of Life Insurance

• Pension: we'll match your contribution up to 8.5%

• Single Private Health Cover

• £500 Wellness Allowance

• Income Protection

• Enhanced parental leave (maternity and paternity)

• Eye Care, Dental and Cycle To Work schemes