Senior Event Operations Executive

Role Purpose:

• Join a global team of event operations professionals who are responsible for delivering multiple events across the globe, throughout the year. Organise and travel to events such as awards dinners, parties, VIP experiences, conferences and large-scale exhibitions. Ranging from 200 - 25,000 attendees.
• In this role you will be managing event set-up, F&B, AV, speaker and client management, supplier liaison, graphics and signage, event build, virtual/hybrid platform. Responsible for cost management, health and safety compliance, sustainability, management of suppliers and end to end project management. Management of face-to-face production and platform for virtual events.

Areas of Responsibility & Accountability

• Manage event logistics as the lead on the medium-scale events of up to 1,000 people, or as part of a project team on the large-scale events of over 15,000 attendees.
• Attend event planning meetings, presenting clear and concise updates on event milestones and raise any concerns to relevant parties.
• Work with suppliers to set floor plans to ensure effective exhibitor & feature area placement to enhance traffic flow while ensuring full compliance with health/safety/security regulations and sustainability.
• Assist in the development of annual budgets, understand, and manage the budget for each assigned event and how to work within it. Update monthly forecasts, report figures accurately and timely and raise any concerns.
• Source, compare and ultimately procure event suppliers included, but not limited to Stand builders, AV suppliers, power, rigging, local staffing, freight handling, security, H&S agencies to ensure compliance with Informa's standards and budget.
• Act as Health/Safety/Security advocate for assigned events. Assist in making risk assessments and incident response plans. Write incident reports. Fulfills incident response team role as designated.
• Manage audio visual needs for all onsite event requirements, including keynote room, breakout session rooms, show floor stages & features, show management offices, and any special receptions.
• Communicate and complete food & beverage orders. Co-ordinate with caterer/venue and monitor delivery on-site.
• Manage speakers and collect conference content.
• Act as liaison to sponsor & exhibitor clients, managing the fulfillment of contracted deliverables, including managing complex stand build requirements.
• On-site logistical management including all suppliers, staff and stakeholders and ensure all activities are compliant with security, medical protocol and health and safety regulations.

This posting will automatically expire on 4/23/2024

Qualifications

• Building and maintaining relationships
• Understanding customer needs.
• Working in cross-functional teams.
• Managing stakeholders internally and externally
• Strong collaboration and communication skills
• Managing project activity, ability to prioritise and manage time efficiently.
• Experience of mentoring / coaching a team of operational colleagues
• Ability to adapt to change and to support colleagues and team in a rapidly changing environment.

What makes you stand out

• Tech savvy, willingness to adopt and embrace new technologies.
• Analytical & problem-solving capability.
• Solid understanding of the use of data in decision making
• Event automation tools, platforms, and knowledge
• Negotiation and management of suppliers
• Strong customer experience focus

This is a hybrid role. It is required for the candidates to be located in the UK and travel to 240 Blackfriars office periodically.]]>