Senior Document Controller

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Job Description

Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.

Senior Document Controller

East Midlands

As a Senior Document Controller, you will provide a support service to our project teams and supervise less experienced members of the team by ensuring that design and contemporary information / documentation are captured and stored in a methodical manner within our system(s) for ease of retrieval by multi-disciplinary teams.

Ideally, you will based in or around the East Midlands area and will have the opportunity to travel across multiple sites/projects in the Region.

What you will be doing:

• Ensure system aligns with our BMS.
• Drive Information Management (IM) Compliance within your project(s)
• Support and supervise Document Controllers to ensure all design information is controlled and maintained in a methodical manner and issued within agreed timescales.
• Ensure company and project information management protocols and procedures are followed (including but not limited to the IMP and BEP).
• Build effective working relationships with all members of the project team, up to and including Director level.
• Build effective working relationships with all external parties to ensure design and key documentation, including handover, are approved, and signed off by relevant parties.
• Attend design team meetings to ensure compliance within the systems are met.
• Create and ensure all registers are up to date and completed correctly prior to internal and external auditing.
• Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
• Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
• Daily Report issued on New / Revised information to site team.
• Monthly system reports on Security Group, System usage etc
• Contribute to Continuous improvement of the system(s)
• Engage / Liaise with H&S / Quality teams regularly, i.e. Monthly.
• Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
• Issue reports to internal / external parties when required.
• Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.
• Attend a site internal meetings.
• Any other reasonable tasks as directed by your Line Manager.

About You:

• Minimum of 2 years' experience in document control ideally with a Main Contractor.
• Relevant degree and/or experience of working in information management or related field.
• Excellent communication skills with the ability to work and communicate with all members of the project team and the wider party if required.
• Knowledge of industry standards, regulations, and compliance requirements related to document control.
• Thorough knowledge of using EDMS systems and IT. Proficiency in electronic quality/document management/BIM systems, particularly Viewpoint for Projects, Field View, Dalux and Microsoft Office applications.
• Extensive technical knowledge of design and construction techniques and best practices.
• Knowledge and experience of reporting at a high level for project teams and Directors.
• Ability to prioritise workload when managing multiple contracts / tasks.
• Ability to work accurately under pressure to meet project targets.
• Champions Sustainability Safety, Health and Environment by putting personal safety and wellbeing at the heart of everything we do and helping the environment and communities to thrive.
• Having integrity by always doing the right thing in the right way.
• Must be customer-focused by striving for excellence through understanding, anticipating, and meeting their needs

What We Can Offer in Return:
With an impressive order book of over £3.2 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us:
Galliford Try is one of the UK's leading construction businesses with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our East Midlands business please contact Laura Mitchell on Laura.Mitchell@Gallifordtry.co.uk

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours and / or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage you and would be grateful if you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

A full job description for this role is available upon request.

Galliford Try are an equal opportunities employer and welcome applications from all sectors of the community.

Closing Date: 15/07/24

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