Senior Document Controller

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Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: Senior Document Controller

KEY RESPONSIBILITIES:

• Carry out and oversee the document control processes, ensuring all documents are properly managed and stored.
• Coordinate with project managers, engineers, and other stakeholders to ensure seamless document flow.
• Manage the distribution, retrieval, and archiving of documents.
• Issue documents, technical queries and formal letters to Petrofac Engineers, Clients and suppliers using transmittals to formally track and log all technical documentation.
• Track and record communications both internally and externally regarding Project deliverables, formal letters, technical queries and any other important contract documentation.
• Review documents for accuracy and completeness, and ensure they are properly formatted and approved.
• Ensure all documentation at the end of a project is handed over to the client in accordance with the Project contract and archived in accordance with Petrofac procedures.
• Ensuring compliance with Petrofac's ISO Quality procedures, Project QA Plan.
• Generate and analyze reports on document control activities and project documentation status.
• Provide regular updates to management on document control processes and improvements

ESSENTIAL QUALIFICATIONS AND SKILLS:

• GCSE or Higher; Diploma in business administration is preferred.
• Experience as a Document Controller - 5yrs or more.
• Proficiency in document management software and MS Office Suite.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Familiarity with industry standards and best practices for document control.
• Ability to handle sensitive information with discretion and maintain confidentiality.

More Reasons To Work With Us

• Professional development and excellent career opportunities with the chance to work on a wide variety of projects
• A healthy work-life balance with flexible working conditions throughout the different phases of your journey
• Competitive pay and benefits with excellent pension and insurance schemes as well as private health services
• Possibility to work remotely/from home 2 days per week
• A supportive and collaborative work environment.