Senior Controls Analyst - 12m FTC

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General

Job Description and Person Specification

Job Title: Senior Controls Analyst - 12 month FTC

Division: Risk Management

Reports To:

Head of ERM & Head of Operational Risk Management

Key Relationships:

Internal: Risk Leadership Team (SLT), Financial Controls leads and teams, various 1st line departments, Internal Audit, Compliance and IT platforms

Job Summary:

This role will be assisting the Risk Function in performing a review of Beazley's material control activities. This will include a refresh of all controls on the risk register and those designated "Operational and Compliance" controls under the recent corporate governance code refresh.

Key Responsibilities

• Understand and deliver the requirements of the reporting control framework
• Promote and communicate the expectations of the reporting control framework to key stakeholders with a focus on change initiatives
• Contribute to control design seeking to strengthen controls
• Produce clear articulate documentation to demonstrate understanding of processes mapped, control design, and control requirements
• Engage with key stakeholders, including the global finance team and other in scope departments, C&P, compliance, risk management, internal audit and third party auditor
• Contribute to the preparation of regular reporting to stakeholders including the risk leadership team, risk and regulatory committee and relevant audit and risk committees
• Support the transition of control design to BAU including use of the GRC tool.

Change assurance and other responsibilities:

• Participate on projects / initiatives as appropriate, providing advice and guidance in respect of new or reengineered processes, ensuring shared awareness of new system implementations, control change implications, and testing results.
• Act as control champion when supporting change across the Group to ensure that Control Framework requirements are delivered to relevant parties.

Decision-making responsibilities:

• Work within the guidelines agreed by the Head of ERM and Operational Risk and wider project team
• Provide a wide range of assistance and administrative support to the Compliance Regulatory Engagement team, Financial Crime team and International Compliance team
• Monitor the Compliance inbox to help ensure the team responds to queries in a timely manner and all correspondence with the business is logged

• Manage the Compliance Calendar
• Maintain a log of regulatory communications
• Maintaining the Compliance Manual
• Assist with horizon scanning logging and sharing with relevant business owners
• Coordinate and arrange team meetings including agendas, minutes and actions
• Coordinate and arrange Regulatory Review Committee meetings including coordinating packs, taking and circulating minutes and ensuring actions are completed
• Support compliance and regulatory projects, including assisting with implementation of legislation/regulation, enhancements to the Compliance framework, processes and procedures
• Ownership and maintenance of the Group's Key Document Repository (KDR) and associated policy / guidelines, including ensuring relevant documents included and maintaining metadata
• Committee reporting facilitation and planning
• Support for regulatory relationships, including arranging meetings and briefing packs, supporting on regulatory actions and tracking, co-ordinating information requests and co-ordinating regulatory visits
• Support the Global Head of Compliance, Regulatory Engagement Team Leaders, and other senior team members on any specific areas as required
• Provide excellent customer service to the internal business
• Other key areas of assistance may include:
• Data cleansing and formatting
• Invoice logging
• Monitoring other inboxes, as required
• Maintain the Compliance policy and procedure register to ensure that it is up to date at all times
• Main point of contact for the business for all Lloyd's pass enquires, including annual reconciliations
• Administrator for Lloyd's Secure Store including approving access, downloading and disseminating communications
• Support with committee reporting content
• Assist the team with Know Your Customer (KYC) requests and drafting of approved persons applications.

General

It is important that within all your interactions both internally and externally you adhere Beazley's core values - Being Bold, Striving for Better, and Doing the Right Thing as they contribute to an internal environment of teamwork and promote a positive brand image and experience to our external customers. We also expect Beazley employees to:

• Comply with Beazley procedures, policies and regulations, including the code of conduct.

• Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) either directly, via e-learning or via the learning management system.
• Display business ethics that uphold the interests of all our customers.
• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley's underwriting control standards, Beazley's claims control standards, other Beazley standards and customer relationship management.
• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.

Personal Specification:

Education and Qualifications

• Qualification in Accounting or Internal Auditing is preferable with strong working knowledge of insurance industry controls.

Skills, knowledge and experience

• Sound understanding of risk management and audit principles and practices with particular focus on financial reporting, operational and business process risks.
• Knowledgeable with current industry standards such as COSO, and has strong relationships with private sector counterparts.
• First-hand operational experience at system and process levels, including process re-engineering, root cause and business analysis.
• Analytical approach with ability to work systematically and unsupervised, to tight deadlines and with multiple competing priorities.
• Pragmatic problem-solver with commercial awareness and a flexible, collaborative approach.
• Self-motivated, organised and able to assimilate, manage and communicate salient details relating to large volumes of information, including technical issues and data.
• Diverse professional risk, or internal audit experience.
• Demonstrable ability to communicate with project teams and advise on operational implications of business requirements and change delivery risks.

• A self-starter and independent learner who takes the initiative to challenge the status quo and is creative and comfortable with 'blank sheet of paper' assignments.
• Strong written and oral communication skills. Influencing and excellent report-writing experience with a high standard of English is a pre-requisite.
• IT-literate with good numerical skills.
• Extensive knowledge of Microsoft Office applications (particularly Visio, Excel, PowerPoint, Word and SharePoint.

Competencies

• Business acumen
• Commercial awareness
• Strategic thinking
• Analytical; Planning
• Documenting
• Purposeful communication
• Technical competence/expertise
• Organisational and project management
• Managing talent
• Embracing diversity
• Business performance and delivery
• Relationship management
• Corporate governance and compliance

Aptitude and Disposition Competencies

• Active listening
• Customer focused
• Options definition and analysis
• Problem solving
• Creative thinker
• Drive and delivery orientation
• Strong confidence and ability to manage dialogues
• Ability to empathise and collaborate with stakeholders across functions.