Senior Clinical Team Support Co-Ordinator
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Job overview
Fixed Term Contract/Secondment until July 2025 to cover maternity leave.
An exciting opportunity has arisen for a hard working, reliable individual with effective administrative skills to join the team of midwifery staff and managers and Leicester General Hospital Maternity Unit.
If you enjoy working in a busy, fast-paced environment and thrive on being able to assess and prioritise work, liaising with colleagues in order to safely and efficiently plan your workload, then this is the perfect job for you.
It is a varied an interesting role incorporating both basic and more complex adminstrative tasks; organising, attending, taking and sharing minutes and action plans, supporting the matron, ward leaders and midwifery sisters in completing administrative tasks and ensuring the smooth running of the managerial and administrative aspects of the unit.
The role is available due to maternity leave of the substantive post holder. there may be an opportunity for the time frame to be extended.
Main duties of the job
- Supporting the team with reviewing the Off Duty and weekly co-ordination.
- Co-ordination of appraisals
- Carrying out appraisals
- Arranging and coordinating meetings; taking and sharing minutes and actions plans
- Manage the diaries of the Senior Midwife and Senior Clinical team.
- Providing administrative support with Trust initiatives and requirements; such as infection prevention, VTE, Pathway to Excellence amongst others.
- Responsible for the management of electronic diaries in liaison with departmental colleagues and other hospital departments as required.
- Responding to telephone calls and enquiries
- To produce a high standard of work at all times, in particular when working under pressure, in order to meet deadlines.
- Supporting sub group meetings and audits for National and local requirements. Maintenance of local databases and audit to support the responses to the CQC outcomes and provider compliance assessments
- Maintain confidentiality of both staff and patients at all times.
Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacanc...
Detailed job description and main responsibilities
Job Summary
To support the Senior Midwife, Ward Managers and Band 7 Co-ordinators allowing them to support the service delivery in a clinical capacity and to achieve strict deadlines for service and staff development.
Staff
Maintain effective communication with the Registered Midwife/Health Care Professional regarding issues relating to their assigned duties, promptly reporting areas of concern.
Working as part of the multi-disciplinary team in the maternity unit. Reporting to shift leader/ward manager.
Demonstrate skills and activities to others in similar roles and make a contribution as a team member to the training and support of learners.
Policy
All employees are subject to the requirements of the Health & Safety at Work Act and prevailing Acts since. It is the post-holders responsibility to ensure they are familiar with all UHL Health and Safety related policies that apply to their workplace or work -practice. The post holder is required to ensure that as an employee, his or her work methods do not endanger other people or themselves.
All employees are subject to the requirements of the current Data Protection legislation and must maintain strict
confidentiality in respect of patient's and staff's records
Person specification
Training & qualifications
Essential criteria
- Educated to GCSE level in English & Maths (or equivalent)
- NVQ Level III in Business Administration (or equivalent)
Experience
Essential criteria
- 2 years' experience and knowledge of standard office practices, procedures and protocols
- Knowledge and experience of using microsoft word and excel
- Experience of taking minutes
Communication & Relationship Skills
Essential criteria
- Demonstrates communication skills; written and oral
- Demonstrates clearly understood inter-personal skills
Analytical and judgement skills
Essential criteria
- Demonstrates clearly understood inter-personal skills
- Understands the nature of confidentiality within a sensitive environment
Additional Information
Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
- Job Description & Person Specification (PDF, 848.3KB)
- Understanding your right to work in the UK (PDF, 1.1MB)
- Employee Benefits (PDF, 578.5KB)