Senior Clinical Coder

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Liverpool Women's NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

At Liverpool Women's Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.

We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.

Liverpool Women's has an excellent reputation and is a centre of excellence. It is an exciting environment to work in and a great place to develop your career for many years to come.

We invite you to review why Liverpool Women's Hospital is a great place to work: https://vimeo.com/556197652

We reserve the right to close any vacancies from further applications when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Job overview

The Clinical Coding Department at Liverpool Women's Hospital is seeking an experienced Accredited Clinical Coder to join our supportive and skilled team.

The successful candidate will begin with an on-site induction period to ensure a smooth transition into the role. Following this, our empowered attendance policy allows those who meet required audit scores and productivity standards to work remotely if preferred. Remote staff are expected to attend occasional on-site meetings, events, and training sessions, typically about once per month.

We operate a flexible working policy with core hours from 10:00 to 12:00 and 14:00 to 15:00, Monday to Friday. Outside these hours, team members have the freedom to organise their own working hours, supporting a healthy work-life balance. Despite remote arrangements, the team maintains strong connections, encouraging collaboration with a network of peers.

If you are looking for a role that offers autonomy, flexibility, and the opportunity to thrive within a dynamic team, we'd love to hear from you.

Main duties of the job

The post holder will be responsible for providing accurate and comprehensive clinical coding within the timescales agreed upon by the Trust and its partner organisations. They will be as subject matter experts for the specialties within the Trust.

In addition, they will assist the Clinical Coding & Data Quality Manager in monitoring daily worklists and offering guidance and mentorship to less experienced clinical coders.

A key aspect of this role involves handling inquiries related to the clinical coding process, collaborating with senior clinical staff, performing data quality checks, and participating in multidisciplinary meetings.

Working for our organisation

Liverpool Women's NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm newborns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes us the specialist health provider of choice in Europe for women, babies and families.

We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.

The Trust is constantly innovating and evolving it's services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services.

Check out why Liverpool Women's NHS Foundation Trust is a great place to work using the links below:

Video: https://vimeo.com/556197652

Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-pla...

Detailed job description and main responsibilities

1. To be responsible for analysing and abstracting complex patient clinical records and applying clinical coding rules and conventions.
2. Inputting clinical coded data onto the Patient Administration System (PAS) for inpatient, day case and outpatient attendances within the timescales agreed between the Trust and user organisations.
3. To assist the Clinical Coding Manager in actively monitoring the completeness and timeliness of coding reporting within the strict monthly deadlines, raising any problems, including any backlogs, and their causes to the relevant divisional manager and any senior clinicians concerned.
4. To attend internal and external meetings, events, and training as and when required and participate in and organise clinical coding workshops, awareness sessions and roadshows for all levels of staff.
5. Attend multidisciplinary meetings to promote a thorough knowledge and understanding of clinical coding and its rules and conventions and raise awareness of the importance of complete, accurate and timely data to all levels of staff within the Trust.
6. To lead the development, implementation, promotion and maintenance of local policy and guidance agreements that relate to clinical coding issues within the divisions. Ensure that all local staff adhere to policy agreements and that they are reviewed regularly and stored in a logical fashion.
7. To assist in the induction, training and mentorship of all staff involved in clinical coding.
8. To be aware of the reporting requirements of the divisions and provide regular feedback on coding, where it affects these areas, as well as specialist advice on the interpretation of diagnosis and procedures.
9. To facilitate the data recall process by being the point of contact for providing details of codes used for specific diagnostic conditions and operative procedures for clinicians, service managers and information staff.
10. To communicate effectively with non-clinical staff, clinicians, nurses, midwives, and managers both internal and external to the trust on coding issues. Attend multidisciplinary meetings, which require clinical coding input, providing regular feedback on coding issues to divisional management and ward staff.
11. To participate in regular training to ensure that coding/leadership skills are continually being broadened and updated, by attending specialty workshops and in-house training as outlined in a personal development plan. Be responsible for maintaining their own portfolio of evidence.
12. To assist the Trust in maintaining a high data quality standard by raising queries regarding anomalies found in the recording of data held on the PAS with the appropriate staff. Any unresolved problems should be discussed with the Clinical Coding Manage

The post holder's work will be carried out within the framework of both Trust and Digital Services policies and procedures.

Person specification

ANALYTICAL AND JUDGEMENTAL SKILLS

Essential criteria

• Ability to abstract and analyse complex patient records
• Ability to use own judgement to translate complex cases
• Ability to apply local and national clinical coding conventions

Qualifications

Essential criteria

• ACC qualification

Desirable criteria

• Supervisory Management Qualification or equivalent experience

Experience

Essential criteria

• A minimum of 3 years continuous experience as a Clinical Coder
• Experience in mentoring staff new to the coding process

Desirable criteria

• Experience of supervising staff

Knowledge

Essential criteria

• Comprehensive understanding of the Clinical Coding process including the purpose and uses of coded data, NHSE clinical coding standards
• Knowledge of PAS systems
• Experience in Microsoft Office and email systems (including Outlook/Groupwise)
• Understanding of Healthcare Resource Groups - how they are assigned and used
• Understanding of Financial Flows and why Clinical Coding is crucial to its success
• Understanding of the Clinical Coding elements of Data Quality Indicator scores
• Ability to prioritise and delegate work in accordance with Business needs

Desirable criteria

• Experience coding obstetrics, gynaecology, and neonatal specialties
• Evidence of ongoing professional development e.g. attendance at specialist coding workshops
• Ability to motivate and supervise staff to achieve Trust Targets

Skills

Essential criteria

• Ability and willingness to work flexibly and as part of a team
• Willingness and ability to cover for colleagues during annual leave or absences
• Good communication and interpersonal skills
• Ability to work with a range of people at all levels in the organisation
• Ability to concentrate and pay attention to detail
• Ability to prioritise, own workload with minimum supervision
• Ability to prioritise, allocate and supervise team workload working within strict deadlines

Liverpool Women's NHS Foundation Trust has a responsibility and is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and for ensuring that they are protected from harm. Every employee of the Trust has a responsibility and is duty bound always to act in the best interest of a child or adult about whom we may have concerns.

Trust policy requires the cost of DBS applications be recovered via salary. The amount of £21.50(standard) or £41.50(enhanced) can be deducted from salary, in manageable monthly instalments for up to 3 months following commencement in post.

The Trust is committed to creating a well-managed,flexible working environment that supports staff & promotes welfare & development. We are committed to promoting equality and diversity;we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community.We operate Zero Tolerance to aggression, violence, bullying and harassment.We will make reasonable adjustments to ensure our recruitment & selection process is accessible to all.Flexible Working applications will be considered.

If you are disabled and have special support needs in applying for a job, attending for an interview or in undertaking any tests as part of a selection process, please contact the Trust's recruitment team on 0151 7064666 and someone from that team will ensure that the recruiting manager is aware of your particular needs.

Please Note:new entrants to the NHS will normally commence on the first paypoint of the relevant band.

LWH has a responsibility & is committed to safeguarding & promoting the welfare of children, young people & vulnerable adults & for ensuring that they are protected from harm. Every employee of the Trust has a responsibility & is duty bound always to act in the best interest of a child or adult about whom we may have concerns.

Liverpool Women's Hospital is committed to having a workforce that is representative of the communities we serve. To this end, we particularly welcome applicants from racially minoritised backgrounds, who have a disability, or are members of the Armed Forces, Reservists or Veterans.

For agenda for change banded roles; salary payments will reflect the 2023/24 pay scales. The 2024/25 pay scales will be paid in October 2024 including any backpay due. Therefore should the successful applicant start in post prior to October, the salary will initially reflect the 2023/24 pay scales.

Employer certification / accreditation badges

Documents to download

• Job Description - Senior Clinical Coder (PDF, 242.1KB)
• Recruitment Documents (PDF, 834.5KB)