Senior Administrator (Consents & Engagement)

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Job Introduction

We currently have a vacancy for a Senior Adminstrator within the Consents & Engagement team.

The post holder will provide a range of administrative support for team functions and report to the Community Engagement Strategic Lead. The Senior Administrator will also support the Head of Consents and Engagement. The role is responsible for organising and co-ordinating activities across the core team and liaising with delivery units as required.

This person will manage and update database and document management systems, organise meetings, prepare materials, take and circulate minutes.

The role requires flexibility and attention to detail. The candidate will be expected to have strong skills in the Microsoft Office suite but there will be the opportunity to develop skills. Training will be given on other relevant systems.

Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.

Role Responsibility

• Administer and coordinate meetings, courses, conferences, workshops and briefings, taking minutes / notes when required
• Devise and maintain administrative processes and electronic filing systems
• Keep training log and project wide data up to date
• Update mailing lists
• Organise team events, including high level visits
• Act as a 'super-user' for the Customer/Stakeholder Management database, coordinating and assisting with reporting as required. (Training will be provided).
• Manage updates to the team intranet
• Monitor and update induction packs as required.
• Manage postal delivery service accounts with suppliers
• Assist with periodic reporting
• Ad hoc duties as job requires
• Assist team members with admin tasks as required.

The Ideal Candidate

Required qualifications, skills, behaviours and attributes

• Demonstrable administration experience
• Good interpersonal and organisational skills
• Strong computer/data competence (MS Word, Excel, Power Point).
• Able to build strong and productive working relationships across the project team
• Strong communication skills
• Attention to detail and the ability to pull critical information from available data
• Be an enthusiastic and quick learner

Desired qualifications, skills, behaviours and attributes

• Experience of working on a major project, ideally construction or infrastructure (though not essential)
• Database / customer relationship management system skills
• Community engagement / communications / customer service experience

About the Company

The role will work on the HS2 project. HS2 is the UK's new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK's 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You'll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join our EDI Champions program or support the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 - working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 2018 and UK GDPR) and will be reported to HS2.

It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use", OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture 's operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

We are an equal opportunity employer and value diversity at our company. we do not discriminate on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation

SCS Railways is a Disability Confident Leader. We want to encourage disabled people to apply for our roles and have an opportunity to display your skills, talent, and abilities. We will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview.

Please see the disability confident commitments:

https://www.gov.uk/government/publications/disability-confident-guidance...

To be considered for an interview under this scheme you have:

• A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
• Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role

SCS Railways