Senior Administrator
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Your Role
Blackpool Primary School is looking to recruit a highly motivated and enthusiastic individual to join our hard working and committed team as Senior Administrator. The position is for 30hrs per week, Monday - Friday, term time only plus 3 weeks.
The Senior Administrator is a key role in the operation of the school and is highly respected. This post requires dedication and a highly efficient approach providing support and guidance to the Head of School on a range of admin functions. You will manage the whole school administrative function and support the Trust in being responsible for / overseeing:
• financial resource management
• administration management
• facility and property management
• health & safety management of the school
The successful candidate will have line management responsibilities and understand the importance of teamwork to enable teams to perform effectively.
You will be a friendly, enthusiastic and highly-organised individual who can build a rapport with pupils, parents, staff and visitors alike. This is a varied role that covers a wide range of duties and can be challenging at times but is highly rewarding.
If you are organised, sociable and thrive on busy schedules where no two days are the same, this role could be for you. Office experience is essential, ideally within a school environment. Strong IT skills and the ability to work to targets and deadlines within a busy office environment is essential, and knowledge of Arbor would be an advantage.
Closing date: 20th March at midday
Interview date: 26th March
Please contact the school before the end of term if you would like further information on the position: 01626 821316 office@blackpool.devon.sch.uk
We are committed to safeguarding and promoting the welfare of children and vulnerable adults, and expect all staff and volunteers to share this commitment. This role requires an enhanced DBS disclosure. Our Child Protection policy can be found on the school's website. All shortlisted applicants will be subject to an online search.
Qualifications
GCSEs including Maths and English (Grade A-C/4-9) or equivalent
desirable
Skills
Abilities, Skills and Knowledge
Ability to identify and recommend options for consideration to support the running of the school
essential
Good ICT skills
essential
Ability to use MS Office programmes
essential
Be able to follow established office systems
essential
Effective organisation skills
essential
Able to prioritise a number of different tasks
essential
A cheerful and positive disposition
essential
Ability to deliver work with clearly defined deadlines
essential
Ability to communicate effectively, orally and in writing, with people at all levels
essential
Able to listen and respond appropriately to children, parents, staff and visitors
essential
Health and Safety training
Ability to use MIS such as Arbor
Experience
Administrative experience in a school setting
essential
Delegates tasks and manages own workload.
essential
Applies the principle of confidentiality within and outside the academy/trust
essential
Contributes and participates in team activities across The Trust.
essential
Builds and manages teams within own setting. Understands the importance of teamwork and team-building techniques than enable teams to perform effectively.
essential
Identifies and manages unacceptable or poor performance by teams or individuals. Creates an environment where colleagues can discuss problems affecting performance.
essential
Provides fair, regular and useful feedback on performance to colleagues through regular performance review
essential
Selects and successfully applies different methods for communicating effectively with colleagues and stakeholders.
essential
Acts with integrity, honesty, loyalty and fairness, always within the limits of professional competence, to safeguard the assets, financial probity and reputation of the First Federation Trust.
essential
Identifies typical risks and applies proportionate containment measures for those encountered within the academy.
essential
Monitors and evaluates present and past procedures of identifying risk.
essential
Ensures own and others' actions reduce risks to health and safety in line with the requirements of legislation, regulation and codes of practice.
essential
Undertakes regular consultation with colleagues and stakeholders regarding health & safety issues.
essential
Contributes to the effective management of physical resources to support teaching and learning.
essential
Experience of a wide range of administrative functions, including managing a team of staff
essential
Stays abreast of pertinent information and local initiatives.
Responds to feedback.
Monitors and contributes to business processes, ensuring effective delivery of essential academy requirements.
Contributes to the marketing of the academy services by producing accurate and informative marketing literature.
Monitors reviews and resolves service problems.
Provides guidance to enable teams to be compliant with legal, regulatory, ethical and social requirements.
Understands how to manage and support people through organisation change.
Communicates regularly with parties affected by change.
Evaluates proposals and plans for the practical implementation of ideas and approves those that appear viable.
Contributes to new academy service improvements.
Previous experience working as an office manager in an educational environment
Financial training or experience of using academy financial systems such as PS Financials
Experience of using school HR systems such as iTrent
Develops personal, private and voluntary sector and inter-agency networks and extends knowledge of specific requirements including legislation.
Leads at an operational level.
Focuses on developing teams rather than merely completing tasks
Understands the importance of proportionate innovation and the part own role has to play within this.
Maintains and transparently monitors information to assess academy performance.
Qualifications
Educated to GCSE standard or equivalent, including English and Maths and Grade 4 (previously Grade C) or above
essential
Safeguarding Information
First Federation Trust are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff and volunteers to share this commitment. This role requires an enhanced DBS disclosure.
The specific Child Protection and Safeguarding Policy for each of our schools can be found in the safeguarding section of their website, together with information about who the Designated Safeguarding Lead and other Level 3 trained staff are.
All shortlisted applicants will be subject to an online search. Applications supported by recruitment agencies will not be considered.