Senior Administrator

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Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities
• Supervise a team of administrative staff including undertaking appraisals, supervision, training and development and Band 3 and Band 2 staff.
• Provide information and support to managers on the performance and conduct of members of staff and support with all informal and formal processes.
• Allocate and supervise administration tasks delegated to other members of the administration team.
• Maintain annual leave records for the admin team, liaising with line manager and other managers to ensure appropriate and continuing cover.
• Support managers with the recruitment process and ensure that newly appointed staff under their local and Trust inductions.
• Be responsible for organising and controlling own and others workload ensuring deadlines are observed and duties performed efficiently.

Person specification

Education and Qualifications

Essential criteria

• Educated to GCE/GCSE (A-C grades, one of which must be English) or equivalent
• RSA/OCR Stage III/NVQ Level 3 in Business Administration or equivalent.
• High standard of written English

Desirable criteria

• Evidence of training in leadership and management skills

Skills and Abilities

Essential criteria

• Excellent communication skills and ability to adopt appropriately both verbally and written including IT literacy (MS Office and web-based).
• Ability to prioritise own workload, work to tight timescales and deal with interruptions
• Ability to manage team workload, delegate and coach/train staff team(s) effectively.
• Demonstrate a positive approach towards change and ability to lead staff
• Confident nature with a proactive and constructive approach.

Desirable criteria

• Good understanding of the NHS and the way it works

Experience

Essential criteria

• Significant experience in senior secretarial/administrative position
• Experience of staff supervision and management
• Organising, attending and taking minutes/notes at senior level meetings
• Organising events for staff and wider audiences

Desirable criteria

• Secretarial/administrative experience in the NHS within clinical and/or corporate services
• Experience of NHS electronic systems such as S1 and TRAC

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.

We are a health and social care organisation, offering a wide range of services, including:

• Integrated physical and mental health services for adults and older people;
• Specialist mental health and learning disability services;
• Children and young people's mental health services;
• Children's community services in Peterborough;
• Social care;
• Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit https://www.cpft.nhs.uk/equalityanddiversity.

CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.

Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a 'Red List' country.

Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.

If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.

All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.

Employer certification / accreditation badges

Documents to download

• Senior Administrator JD PS (PDF, 400.6KB)
• CPFT Values (PDF, 114.7KB)
• CPFT Mindful Employers (PDF, 51.3KB)
• CPFT Accommodation (PDF, 296.6KB)