Senior Administrative Support

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Salary: £26,000-£30,000 (DOE)

Contract: Permanent

Hours: Full-time, 37.5 per week, Monday to Friday, 8:30-17:00

Location: Hybrid/remote with regular travel to our Hastings HQ and London office to support leadership where required

Reports to: UK CEO

Make impact happen behind the scenes

We're looking for a proactive Senior Administrative Support professional to partner with our UK CEO and senior leadership. You'll keep priorities moving, meetings productive and information flowing - so leaders can focus on decisions that drive patient services and operational excellence. If you love staying two steps ahead, thrive in a fast-paced environment and take pride in precision, this role is for you

What you'll do

• Own complex diary management and schedule high-profile meetings and events (virtual and in-person)
• Coordinate UK and international travel, ensuring smooth itineraries and contingency planning
• Manage and triage confidential email correspondence on behalf of senior leaders
• Prepare agendas and compile presentation packs by collating inputs from multiple teams
• Take clear, action-oriented minutes and track actions through to completion, holding stakeholders to account
• Arrange logistics for UK management meetings and other leadership events
• Support expenses reconciliation and executive administration as needed
• Provide responsive, ad-hoc assistance to the wider UK management team when priorities shift
• Be comfortable travelling to meetings to support the CEO and senior team

What you'll bring

• Extensive administrative experience supporting senior leaders, with proven executive/secretarial support skills
• Advanced Microsoft Office skills (Word, Excel, Outlook) and the ability to quickly learn new systems
• Confident, professional communication - written, verbal and with a polite phone manner
• Meticulous attention to detail, accuracy under pressure and strong planning/prioritisation
• Discretion, integrity and a friendly, helpful approach; able to work independently and as part of a team
• Customer-focused mindset with resilience in a fast-paced, changing environment
• Desirable: Office management experience; knowledge of NHS/healthcare

Working pattern & set-up

This is a full-time position (37.5 hours per week, Monday to Friday, 8:30-17:00) with hybrid/remote working. You'll visit Hastings HQ and our London office as needed for meetings and leadership events. This role has no direct reports

Core benefits for you:

• Flexible and hybrid working
• A company culture that promotes work life balance
• Commitment from employers to continued learning and development
• Access to Employee Assistance Programme
• Annual bonus
• Enhanced holiday allowance + bank holidays
• Group life assurance
• Pension
• Social events
• Sick pay
• Cycle to work scheme
• Access to free and regular personal development & wellbeing events

Inclusion & adjustments

We're an equal-opportunity employer. We welcome applications from all backgrounds and will provide reasonable adjustments throughout the process-please let us know what you need.