Senior Accounts Payable Clerk
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Job Description | Senior Accounts Payable Clerk
Department: Finance
Location: Glasgow
Role: Senior Accounts Payable Clerk
The Team
The Accounts Payable department in Scotland consists of a team of 7. This includes 1 Supervisor and 6 Accounts Payable Clerks.
The Role
We are seeking an experienced Accounts Payable Senior to lead a team of three professionals focused on managing the new vendor process. The ideal candidate will have a strong background in accounts payable, vendor management, and team leadership. This role will be responsible for overseeing the onboarding of new vendors, ensuring compliance with company policies and procedures, and optimizing the vendor management process for efficiency and accuracy for all UK offices.
Key Responsibilities
- Conduct regular training sessions for team members on vendor management best practices, system updates, and compliance requirements.
- Oversee the new vendor onboarding process, including vendor setup, verification, and maintenance of vendor records.
- Collaborate with cross-functional teams, such as procurement and finance, to streamline the vendor onboarding process and improve efficiency.
- Leadership and supervision of 3 direct reports will be essential in ensuring the smooth operation of the UK Accounts Payable function.
- Conduct regular audits of vendor accounts to ensure accuracy and completeness of vendor information.
- Ensure compliance with company policies and procedures related to vendor management and accounts payable processes.
- Provide regular reports and updates to management on vendor management activities and performance.
- Assist with the development and implementation of standardised procedures and workflows for the new vendor onboarding process to ensure consistency and efficiency.
- Act as the primary point of contact for vendor inquiries, issue resolution, and escalations, maintaining positive vendor relationships.
- Collaborate with internal stakeholders to identify opportunities for cost savings, process improvements, and automation in the vendor management process.
- Support special projects related to vendor management, such as system upgrades, process redesign, or vendor consolidation initiatives.
Essential Skills & Experience
The ideal candidate for the Accounts Payable Supervisor role should possess a bachelor's degree in Accounting, Finance, or a related field, along with ideally 2 years of experience in Accounts Payable and ideally a minimum of 2 years in a supervisory capacity. They must demonstrate a strong understanding of vendor management processes and best practices, coupled with excellent communication and interpersonal skills to effectively lead a team of accounts payable specialists. Proficiency in 3E and Microsoft Excel is essential for this role, as is the ability to prioritise tasks, meet deadlines, and thrive in a fast-paced environment.
Moreover, the candidate should have experience in developing and implementing standardized procedures for the vendor onboarding process, as well as a proven track record of training team members on vendor management best practices. Strong problem-solving skills are crucial for resolving vendor issues efficiently, while a comprehensive knowledge of industry trends and regulations related to vendor management and accounts payable is necessary to ensure compliance and best practices within the organization. Additionally, experience in leading special projects, conducting vendor negotiations, and monitoring key performance indicators related to vendor management will be valuable assets in this role.
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:
- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness
This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
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