School Office Manager at Coxheath Primary School

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About this Role

Join Our Team as an Office Manager!

We'relooking for a skilled and enthusiastic Office Manager to join ourvibrant primary school community.

If youthrive in a fast-paced environment where every day brings something new, thiscould be the perfect role for you.

About the Role

Our administration and office team is theheartbeat of the school. As Office Manager, you will play a pivotal role inensuring our administrative systems run smoothly, enabling staff to focus onproviding exceptional education and pastoral care.

You'll be the welcoming face of ourschool-professional, warm and aligned with our values. This varied positionincludes managing day-to-day office operations, supporting admissions andattendance, overseeing key processes, and leading a small, dedicated team.

We're looking for someone who communicatesbrilliantly, stays calm under pressure, and brings outstanding organisationalskills to a busy and rewarding setting.

Hours: Monday to Friday, 37 hoursper week, term-time only plus one additional week (39 weeks per year).

AreYou...

• Highly organised with excellent attention to detail?
• Calm, composed and able to work confidently under pressure?
• Deadline-driven, proactive and solution-focused?
• Someone who works with energy, pace and initiative?
• A supportive team player who can lead and work independently?

Key Responsibilities Include:

• Leading the school office and line-managing administrative staff
• Overseeing administrative systems, communication and record-keeping
• Undertaking Year R admission processes and in-Year Admissions
• Completing the School Census
• Managing enquiries from parents, visitors and external agencies
• Maintaining accurate data, reports and confidential records
• Liaising with the Trust central team to update the Single Central Record in line with safeguarding requirements
• Supporting financial and resource administration
• Ensuring the reception area is welcoming, professional and well-presented

We'reLooking for Someone Who:

• Has strong administrative or office management experience (school experience desirable but not essential)
• Is highly organised, proactive, and able to multitask
• Communicates professionally with pupils, parents, staff and visitors
• Has excellent IT skills and attention to detail
• Can lead, support and motivate others
• Understands confidentiality and safeguarding responsibilities
• Is friendly, calm and solution-focused

Why Join Coppice Primary Partnership?

• excellent professional development opportunities
• supportive, enthusiastic and dedicated colleagues
• a positive, challenging and rewarding working environment
• supportive parent community
• annual flu vaccination offered to all staff
• a family-first approach, ensuring you don't miss important family events
• free wraparound care for primary-aged children attending trust schools (including holiday play schemes when staff are working)
• access to Kent Rewards discounts, cashback and vouchers
• optional school and trust-wide social events throughout the year
• a modern, well-equipped school with excellent outdoor learning opportunities

Interested? We'd Love to Hear from You!

To find out more, please see the JobDescription, Person Specification and Application Form or contact the schooldirectly on 01622 745553 to discuss the role or arrange a school visit.