Head of Football Administration

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About The Role

Head of Football Administration

Salary: Competitive

Contract: Permanent

Hours: Full time, 40 hours

Our Head of Football Administration plays a pivotal role at the Club, managing all player contractual obligations and administration, always ensuring the Club's adherence to football rules and regulations, managing fixtures scheduling and being a key person within the Club's football operations and matchday processes across the First Team, B-Team, Academy and Salford City Lionesses.

Duties

Football Administration:

• Assist in the contract management of all players in accordance with the regulations by which the Club is bound.
• Ensure that the Finance Department is provided with the necessary contractual details of payments due to and from players, other clubs, agents, and governing bodies.

• Manage and ensure compliance of policies and the Players Code of Conduct.

• Ensure compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and returns are completed on time.
• Co-ordinate and maintain player disciplinary matters and records, including the preparation of FA appeals and highlighting when a player is approaching a suspension.
• Manage the scheduling of all first team fixtures including the arrangement of match officials for all first team home fixtures.
• Liaise with the Club's medical department to ensure medical information and insurance is up to date including management of the FA Whereabouts system.
• Maintain live player records including appearances, contractual obligations, disciplinary and financial costs across all players registered with the Club.
• Liaise with all football bodies, i.e. The FA, EFL, PGMOL, Lancashire FA and other relevant authorities and attend meetings when required.

Matchdays and Fixtures:

• Liaise with the First Team Manager to arrange the pre-season fixtures with the necessary administration including the drafting of pre-season agreements.
• Ensure that administration is undertaken relating to matchdays including gate statements, kit colours, away directors' information, team sheets, appearances after every game and submitted to the League in line with agreed timescales.
• Liaise with First Team staff assisting with the arrangement on all player related trips throughout the season.
• Liaise with the EFL, SAG and police regarding all home fixtures.
• Manage any fixture changes or amendments throughout the season liaising with the Board, Executive Team and First Team Manager.
• Management of cup competition process including entry, fixtures, financial submissions and general compliance.

  Team Support:

• Provide support to the Club's academy regarding the administration and submission of forms and registration documents when required.
• Assist in the Club's salary spending controls submission to the EFL (SCMP - Salary Cost Management Protocol) and other regulatory financial submissions.
• Provide support to Salford City Lionesses, first and reserve team including administration and submission of forms and registration documents and to act as a point of contact for The FA.
• Ensure all teams associated with Salford City Football Club (including First Team, B-Team, Academy, Salford City Lionesses) are registered on the Whole Game System.
• Provide general football administration expertise to the Chief Executive, Sporting Director, first team management, player recruitment, academy, and all staff where appropriate.

About The Candidate

About You

We are looking for a self-starter who thrives working within an autonomous environment making key decisions. You will have an important presence at the Club with credibility and authority to serve as an effective ambassador. With an approachable demeanour, you will have the ability to interact collaboratively with a wide range of the club's employees and stakeholders. The ability to act with confidentiality, discretion, and diplomacy is key.

You do not need football experience, but you need to be able to thrive in a busy environment, keeping up to date with regulations and rules. You will able to produce contractual documentation with accuracy, network with other club's football administration teams and highlight current trends and new practices. You will be exceptionally organised and able to deal with multiple competing priorities to very strict deadlines.

The ability to plan and communicate to a very high standard is key. Accuracy and a meticulous attention to detail will be critical. A proven ability to multitask and manage multiple projects is ideal.

This role would also be ideal for people with transferable skills in governance, legal and HR professions for example.

About The Club

EQUALITY, DIVERSITY & INCLUSION

Salford City Football Club actively promotes equality, diversity and inclusion (EDI). It is extremely important to us and we strive to ensure that everyone who wishes to be involved in the Club whether as employees, players, fans (home and away), Board Members, or anyone involved with the Club's activities (for example, suppliers, corporate partners) has genuine opportunities to participate. This is regardless of their age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion and belief, sex or sexual orientation. We aim to create an environment where everyone's rights, dignity and individual worth are respected, and in particular that they are able to enjoy themselves at the Club without the threat of intimidation, victimisation, harassment, bullying or abuse. We respect what each individual brings to our team and Club, no matter who they are or what their experiences may be.

We are an equal opportunities employer and we welcome applications from anyone suitably qualified. We positively welcome and seek to ensure we achieve diversity in our workforce and that all job applicants and employees receive equal and fair treatment. We encourage applications from all candidates regardless of who they are.

SAFEGUARDING

We are fully committed to safeguarding all children, young people and adults at risk who engage in our activities. We recognise that we have a responsibility to safeguarding the welfare of vulnerable groups and we have policies and procedures in place which all of our staff are trained in and are expected to adhere to as part of their employment. An offer of employment will be subject to receipt of satisfactory DBS check (depending on the role); satisfactory references; and proof of identity and eligibility to work in the UK.