Research Grants Administrator/Senior Research Grants Administrator (International)
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About us
The Post-Award unit at King's College London is dedicated to the effective management and administration of research grants and contracts. It provides essential support to researchers by overseeing the financial, contractual, and regulatory aspects of awarded research projects.
The unit ensures that research funding is allocated efficiently, adhering to the terms and conditions set by funders. From managing budgets and reporting to monitoring expenditures and compliance, the Post-Award unit plays a key role in the successful delivery of research projects, contributing to the university's reputation for excellence in research and innovation.
About the role
The Post-Award unit at King's College London is seeking to recruit a dynamic and experienced Research Grants Administrator to be part of our thriving unit and support the award management function within the International team.
As a Research Grants Administrator, you will be responsible for the full award management function, ensuring the seamless delivery of services, monitoring work in progress, and reporting on projects. You will be part of the International Team, managing a portfolio of research projects primarily funded by our key international funders, EC (European Commission) and NIH (National Institute of Health).
You will optimize the efficient management of research funding by ensuring the accurate and timely management of funding from project initiation through to closure. This includes maintaining awareness of changes to terms and conditions affecting allowable costs and post-award administration. Effective administration involves overseeing staff requests, such as contract renewals and new recruitment, and providing high-quality reports and financial returns.
Additionally, you will raise invoices and final cost statements to research sponsors.
You will monitor grant expenditures to ensure adherence to grant conditions, coordinate the recovery and administration of indirect costs, and provide ad hoc reports and financial returns as needed. Drafting or assisting with correspondence to funding bodies for grant term variations and working strategically to reduce overall research debt are critical aspects of this role.
This is a full time (35 hour per week) post, offered on an idenfinite contract.
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
About you
To be successful in this role, we are looking for candidates to have the following skills and experience:
G5 Essential criteria
1. Knowledge and understanding of research award management.
2. Track record of providing accurate, timely and accessible financial information to management and senior staff.
3. Organized and determined, with excellent attention to detail and strong task-management orientation.
4. Strong proficiency in literacy and numeracy, accompanied by exceptional attention to detail.
G6 Essential criteria
1. Knowledge and understanding of research award management.
2. Track record of providing accurate, timely and accessible financial information to management and senior staff.
3. Organized and determined, with excellent attention to detail and strong task-management orientation.
4. Strong proficiency in literacy and numeracy, accompanied by exceptional attention to detail.
5. Experience with developing research grants administration tools/processes/best practices
6. Proven understanding and prior experience with working with EC and/or NIH projects
7. Previous experience in supervising/training/mentoring other team members
G5 & G6 Desirable criteria
1. Proficiency in research administration software and systems, such as Worktribe, Unit4, or specialized grant management tools.
2. Accountancy Qualification or Studying towards such a qualification
Downloading a copy of our Job Description
Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click "Apply Now". This document will provide information of what criteria will be assessed at each stage of the recruitment process.
Further Information
We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.
We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.
We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.
To find out how our managers will review your application, please take a look at our ' How we Recruit ' pages.
We are able to offer sponsorship for candidates who do not currently possess the right to work in the UK.