Purchasing Support Specialist
Purchasing Support Specialist
Third Party Payments (Purchase To Pay) - Finance
Permanent
ITV Manchester, Media City + Hybrid (minimum 2-3 days in office per week)
Hiring range: £28,000 - £32,000
For more information please email TalkingCareers@itv.com
Your work matters to millions.
Shaping culture is in the DNA of ITV. So, it's not surprising that you'll find us in every home in the UK, our productions are famous all over the world and we're at the forefront of the digital streaming revolution.
When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact's felt in the business, but big enough that your impact reaches millions of people.
Come develop your skills, change TV and the course of your career. Don't just watch it. Be part of it. Join ITV.
Your impact sends ripples.
The team...
In Group Finance, we support teams across the whole of ITV, helping them create content and products that millions of people interact with every single day. When you join us, you enter a fun working environment with opportunities to learn, to grow and make a real difference. Small enough that your impact's felt in the business, but big enough that your impact reaches millions of people.
To enhance our support, ITV is restructuring its Third Party Payments team, shifting towards a compliance-focused approach to drive change, ensure policy adherence, and optimise workflow efficiency making the purchase to pay process seamless.
The role...
The Purchasing Support Specialist assists in ensuring compliant and effective Purchase to Pay and the smooth and efficient operation of requisition to payment activities. This includes helping with purchase order queries, supplier and business communications and data analysis to drive compliance throughout the processes. A key focus will be driving business user compliance against Company Policy through auditing, monitoring and reporting.
This role requires strong analytical and influencing skills with expert knowledge in all Purchase to Pay (PTP) functions, and a keen eye for detail. This high-profile role will drive compliance through behavioural change, accurate and quality data and by creating strong stakeholder relationships using factual data.
Some of your key day-to-day responsibilities will include:
Process and Policy Compliance:
- Ensure data reporting on compliance with company policies and processes.
- Generate reports on supplier accounts, ageing schedules, and overdue claims to reduce risk.
- Support process adoption with the Global Process Owner to improve compliance.
- Identify non-compliance issues, recommend improvements, and implement corrective actions.
- Conduct regular compliance assessments and provide actionable insights.
- Create accurate reports for management, business units, and Continuous Improvement teams.
- Foster a "right first time" culture across the organization.
Business Training and Support:
- Assist in creating purchase orders (POs) in line with policies and guidelines.
- Deliver training on purchasing compliance for employees and management.
- Promote policy adherence and educate on the consequences of non-compliance.
- Improve personal development through knowledge-sharing with PTP teams and drive team improvement.
- Resolve discrepancies between invoices, POs, and goods receipts, collaborating with suppliers and Accounts Payable.
- Identify and address root causes of recurring issues, proposing process improvements.
- Update and communicate changes to Standard Operating Procedures (SOPs) with the Global Process Owner.
Personal Achievements:
- Meet performance goals, deadlines, and collaborate to improve process compliance.
- Drive personal growth through 1-2-1 meetings with managers and seek development opportunities.
- Stay updated on policies, processes, and tools to enhance expertise.
- Monitor and update team KPIs, recommending improvements for better performance.
- Assist in onboarding and training new team members.
- Proactively contribute to team performance and success.
Skills you'll need (minimum criteria)...
- Significant experience within Accounts Payable
- Very good understanding of the purchasing process steps
- Can demonstrate a significant understanding of the end to end requisition to pay process
- Can provide evidence of analysing and presenting data across all levels of an organisation
- Has a basic understanding of general ledger / double entry
- Can demonstrate a process improvement mindset
- Excellent proficiency using Excel / Google sheets
Other things we're looking for (key criteria)...
- Experience of working with Finance ERPs (Oracle Fusion an advantage).
- Experience of working in a Shared Services / GBS environment is preferred.
- Has a good understanding of accounting principles.
- Has excellent Requisition to Pay understanding.
- Can demonstrate resilience and the ability to adapt as required.
- Attention to detail and strong analytical skills.
- Ability to navigate complex processes and provide recommendations.
- Risk and fraud awareness.
- Strong organisational and time management abilities.
- Adaptability and ability to stay updated on process and business changes.
- Ability to manage inquiries and resolve disputes professionally.
ITV is for everyone.
ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we'll guarantee to take you to the next stage* (minimum criteria above).
We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at talkingcareers@itv.com.
Find out more about applying with a disability.
* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.
Because those who make an impact deserve to be rewarded for it.
ITV offers some great rewards and benefits including:
- Flexible working with a range of options to suit everyone
- Generous holiday allowance, plus you can buy more
- Annual bonus opportunity
- Competitive pension contribution
- Save as you earn - with an opportunity to buy ITV shares
- Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life
Closing date: Midnight Sunday 23rd March 2025
Please note, on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We'd encourage you to apply as soon as possible if interested.