Project Controls Manager

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Job Description

Base salary: £46406 pa to £54595 pa depending on skills and experience. In addition, we offer flexible benefits fund of 20% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

The Project Controls Manager is a key role as part of a team supporting the management of the Adapted Hybrid Bill delivery programme for Northern Power House Rail. This will include the management of all change control activities, governance arrangements, process development and implementation, performance reporting and stakeholder engagement, to assist the Hybrid Bill Delivery Directorate achieve Royal Assent. The role will oversee the secretariat to the Integration & Change Forum and will play a significant part in supporting the management of the Hybrid Bill Delivery programme during the particularly intensive Parliamentary phases.

About the role:

• Manage the Hybrid Bill programme change control activities, conduct quality assurance checks of change requests ensuring proposed changes are fully assessed with clear visibility of implications and movements from the programme baseline position in scope, budgets and schedule and evidence of consultation with other internal functions
• Monitor, review and report to the Phase 2 Head of Project Controls on the quality of change proposals submitted for inclusion against baseline. Provide guidance and corrective actions to functional departmental teams to improve quality of change control information
• Ensure all approved changes are correctly attributed, and incorporated into, planned schedules of activity, costs models and estimates, and Work Breakdown Structure (WBS)
• Assist in preparation and submission of monthly performance reports for all programme changes to key stakeholders to enable prompt decision-making, approvals and financial authorisations
• Champion compliance of the HS2 programme change management process and liaise with functional departmental teams to provide advice, guidance, recommendations and training on process and system
• Support ongoing design development improvements, user testing, training and implementation of system improvements to the Phase 2 programme change management system Change Control Toolset (CCT)
• Obtain User feedback and incorporate lessons learned into the Hybrid Bill Change Management and Governance process
• Manage implementation of the HS2's programme change management processes using HS2's Change Control Toolset (CCT) ensuring it remains fit for purpose for current and future needs of the programme
• Responsible for managing the assurance of Project Controls Data and ensuring adherence with Project Management Office (PMO) and Project Controls policies, processes and standards across development and delivery areas
• Manage secretariat of the Integration & Change and Forum (ICF), and any other programme change meetings. Responsible for diary management for ICF and timely production of agendas, meeting minutes and action trackers
• Engage with Hybrid Bill petition managers and wider stakeholders to maintain a forward look of impending programme changes
• Responsible for providing functional line management, performance management and objective setting support to direct reports
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

About you:

Skills:

• Prioritisation - Ability to define and prioritise objectives, analyse inputs, assess and challenging data, define strategies and support rationales
• Influencing & Negotiating Skills - Ability to be assertive without causing unnecessary conflict
• Effective verbal and written communication skills - Ability to present at Project level; Ability to confidently communicate on project controls updates and processes to project and supply chain teams, citing a wide range of examples of application; Ability to produce and present documents and reports to project and supply chain teams
• Facilitation - Ability to manage workshops to solve critical problems and provide clear direction to team members on the actions needed to manage and mitigate any critical issues
• Data analysis - Ability to analyse and interpret data and produce accurate timely and informative reports in multiple formats targeted to the needs of the audience
• Problem Solving - Ability to identify problems and review related information to develop and evaluate options and implement solutions

Knowledge:

• Knowledge of one or more of the core Project Controls disciplines, including; Schedule Management, Cost Management, Change Management and Risk Management
• Basic knowledge of baseline development and maintenance of baselines
• Basic level of knowledge of the fundamentals of Project and Commercial Management including understanding of cost delivery, schedule targets

Type of experience:

• Experience in project controls on projects/programmes
• Experience in one or more the core project controls functions, including; baseline maintenance, schedule management, cost performance, change management, risk management and performance reporting
• Experienced in the management and control of key Project Controls systems (e.g. Primavera P6, Prism, CEMAR, etc.)
• Experience of facilitating and administering project performance reviews and presentation with stakeholders.
• Experience of managing and/or influencing governance forums including project change and investment boards with delegated decision-making powers

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process (youtube.com)

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.