Production Assistant

BRAND: Publicis Production
Job Function: Production
Location: London, United Kingdom
Experience Level: Entry
Workplace Type: Hybrid

Company description

Within Publicis Groupe's Intelligent Creativity business, we specialize in bringing creative ideas to life, and to consumers. By combining 100 years of craft excellence with 6,000 experts across 52 locations of the world's biggest studio network, we leverage the industry's richest data, through the power of agentic AI, to radically redefine content production with Intelligent Content. We intuitively deliver this through Marcel Make, the world's first Intelligent Content agent. The result? Predictively performing content that unlocks business growth in unprecedented ways. No more guesswork. No more waste.

Just content that works, working a lot harder.

Overview

We're looking for an enthusiastic and highly motivated individual at the early stages of their career who is keen to build a future in production. This is an entry-level role for someone with a strong work ethic, a proactive mindset, and a genuine passion for the production process.

You'll be confident working within a collaborative, fast-paced, and supportive team environment, with the opportunity to grow into more senior production roles within the company.

Responsibilities

• Supporting the production team across pre production, shoot days and wrap.
• Managing onboarding administration for freelancers and ensuring smooth integration into the team.
• Raising and managing Purchase Orders, setting up new vendors, and supporting finance workflows.
• Creating call sheets, movement orders, and other essential production documentation.
• Working closely with Production Managers and Producers to prepare for shoots, including pencilling and booking crew, studios, catering, and suppliers as instructed.
• Inputting and maintaining accurate data in AdGreen.
• Booking travel and accommodation through the internal travel system.
• Organising national and international couriers.
• Coordinating international carnets, visas, and travel documentation.
• Assisting with general administrative duties across multiple productions.
• Attending shoots and providing on-set production support as required.
• Supporting the team with research during pre-production.
• Ensuring production paperwork and records are accurate, up to date, and well organised.

Qualifications

• A genuine passion for production and a clear ambition to develop a long-term career in the industry.
• A proactive self-starter with a strong willingness to learn and take initiative.
• Excellent communication skills, both written and verbal.
• Highly organised with strong attention to detail.
• Calm, adaptable, and reliable under pressure in fast-moving environments.
• A positive, "can-do" attitude that contributes to an inclusive, forward-thinking company culture.
• Comfortable juggling multiple tasks and priorities simultaneously.
• Experience working on live action and/or stills shoots (including student, freelance, or runner experience).
• Willingness to work flexible hours, including early starts and occasional long days during shoot periods.
• Ability to work on-site and travel when required.
• An understanding of health & safety procedures on set (or willingness to learn).
• Commitment to confidentiality and professionalism at all times.

Beneficial skills but not required:

• Knowledge of production budgets and APA terms.
• Familiarity with AdGreen.
• Basic knowledge of the Adobe Creative Suite.
• Clean driving licence.
• Experience working with suppliers, freelancers, or production paperwork.

Additional information

Diversity and inclusion is a core part of who we are at Publicis Production. We're committed to building an inclusive culture that encourages, celebrates and supports our wonderfully diverse employee group - whatever their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion doesn't just fuel our creativity and innovation, it brings us closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work. We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process. If you need assistance or adjustment due to a disability, please contact us.

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