Procurement Manager

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South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don't need to go elsewhere to find a fulfilling career in healthcare.

The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.

Our values can be summed up in one sentence. We are 'Trusted to provide inclusive, safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Probationary Period

All new staff to the Trust will be subject to a standard 6 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual - we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

Staff Benefits

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust have recently completed the construction of a multi-storey car park at our Warwick Hospital site which has allowed us to reduce waiting times for car parking passes.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

Job overview

An exciting opportunity has arisen for a Band 7 Procurement Manager role, with responsibility for Capital Projects and Equipment within the Foundation Group Procurement Shared Service, serving George Eliot Hospital NHS Trust, South Warwickshire University NHS Foundation Trust and Wye Valley NHS Trust.

Reporting to the Head of Procurement for the Foundation Group Procurement Shared Service, the successful candidate must be able to work in a fast-paced environment.

Ideally with experience in the Public Sector, the Procurement Manager will be required to manage the procurement of goods and services across complex spend categories.

The successful candidate must be an excellent communicator, fully conversant with public sector procurement legislation, procurement methodologies and systems and demonstrate a solid track record of stakeholder management.

This will be a challenging yet rewarding role working within a team committed to achieving best value for money through development of e-commerce, in line with the Carter Review and the newly published Strategic Framework for NHS Commercial.

Adopting an agile working culture, the role will be a balance of both working within the office and home based.

Main duties of the job

This a role within the Foundation Group Procurement Shared Service (FGPSS) responsible for the effective management of Supplier performance within the Capital Projects and Equipment category of products/services on behalf of the 3 Trusts under the Foundation Group, namely George Eliot NHS Trust, South Warwickshire NHS Foundation Trust and Wye Valley Trust.

To take responsibility for negotiating high-value tenders and contracts for goods and services, achieving the most economically advantageous outcome for the Trust.

Prepare specifications, invite tenders and quotes, negotiate and place orders and contracts in respect of all purchases not covered by National and regional contracts/arrangement ensuring that Trust stakeholder business needs and objectives are fulfilled.

To operate effective information systems to ensure accessibility of data that adds value to decision making.

To achieve savings targets in line with the FGPSS formal CIP and Efficiency Plan.

To provide procurement and supply chain services to all Divisions across the FGPSS.

To deliver measurable savings from revenue expenditure to support the FGPSS Cost Improvement Plan.

To develop internal supply chain processes to the benefit of other Departments.

Strategic sourcing - actively research and evaluate new sources of product/services, particularly offering efficiency.

Working for our organisation

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Detailed job description and main responsibilities

Conduct formal high-value tenders in line with EU Legislation.

To contribute to the development and implementation of Procurement strategy, supporting the FGPSS business plan.

To deliver against agreed annual cost reduction targets and report on action taken.

Develop supplier relationships; negotiate with senior personnel of supplying companies, undertaking visits to supplier sites when appropriate.

To liaise with senior purchasing staff within other NHS Trusts, Purchasing Consortiums, and NHS Supply Chain, to identify opportunities for improving value.

To establish service quality standards and thereafter to ensure the effective monitoring of contract performance, through KPI's.

To ensure appropriate customer input into the procurement decision-making process.

To ensure that Standing Financial Instructions and Standing Orders, EU Regulations and other statutory and regulatory requirements are followed, explaining legal obligations to untrained staff in other departments.

Check free text purchase orders raised and authorise up to £5,000.

Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply. Undertake product and equipment evaluations/trials and site visits as necessary.

Conduct detailed evaluation of tender returns, using appropriate financial assessment and purchasing and supply criteria. Ensure products and supplier meet required standards according to English and EU law.

Ensure that procedures are carried out in a timely manner in accordance with the needs of the organisation.

Prepare Freedom of Information file and provide prompt responses to F.O.I. requests.

Award contracts, providing formal de-briefings to suppliers and departments as necessary.

Prepare and update tender reports and record/report savings.

Record contract details on appropriate e-commerce system.

To monitor supplier performance and liaise with suppliers to resolve problems.

To ensure that all clinical or non-clinical risks issues identified are dealt with effectively from a Procurement perspective.

Participate in the development and use of Procurement Information systems using the system to assist local management and utilise information that will guide the award of contracts.

Extensive understanding of the Carter metrics and the overall National NHS Procurement Strategy.

Supporting the Department as it works towards GS1 and Peppol compliance.

Liaise with internal and external auditors in respect to procurement as required.

Supporting the Head of Procurement with maintaining the National Procurement Standards Accreditation.

Communications and Working Relationships

Associate Director of Procurement.

Head of Procurement.

Associate Directors of Operations.

Executive Directors.

Matrons.

Business Managers.

Group Accountants.

Senior Managers in I.T. and Estates.

Directors and Senior Managers from Supplier organisations.

Procurement Collaboratives.

Other NHS Trusts.

NHS Supply Chain.

Other agencies with which the FGPSS contracts or interacts for the provision of Supplies Services.

Knowledge, Skills and Experience

Analytical and judgment skill at a high level required to fulfil the job responsibilities satisfactorily, e.g. numerical analysis, critical reasoning, interpretation of information and complexity of decision making, negotiation and persuasive skills. Internal and external stakeholder mapping and management.

Extensive knowledge of the new EU Public Procurement Regulations.

Planning and organisational skills: a high degree of planning from straightforward activities/programmes to long term strategic plans, e.g. the procurement process and methodology.

Have extensive practical knowledge and experience of using e-tendering systems and contract management tools.

Measurable Result Areas

The post holder will be accountable to the Head of Procurement but will use their own initiative to develop a work-plan for their allocation division/category.

The post holder will make recommendations towards the strategic Procurement direction of the department.

The post holder will be responsible for managing annual spend of in excess of £5 million, categories of varying ranges of complexity.

Comply with the trust Standing Financial Instructions and in line with EU Public Procurement regulations.

Demonstrate a high standard of public accountability and business conduct at all times.

Responsibility for making contract recommendations based on high value.

Responsible for accuracy and management of contract within management systems.

The post holder will have indirect line management responsibility. However, they will train and develop the Procurement team as required.

Carry out specific projects on behalf of the Head of Procurement.

Person specification

Qualifications

Essential criteria

• Educated to degree level or equivalent
• MCIPS qualification (or equivalent experience)
• Evidence of continuing professional Development

Desirable criteria

• Prince2Practitioner (or equivalent)

Experience

Essential criteria

• Successful track record of delivering cost reductions
• Expertise in Category and Contract management and EU Procurement obtained via formal training as well as significant experience
• Proven track record of resolving queries and influencing people and building collaborative partnerships with suppliers/clients
• Evidence of experience of negotiating contracts in large organisation and a track record of achieving significant cost reductions and value-added activities
• Experience of complex competitive tenders/quotations
• Experience of generating new and innovative methods of achieving savings
• Demonstration of strong supplier and client partnerships
• Experience of operational management and project management
• Experience of commercial contracts management
• Experience of managing change
• Experience of managing high value projects
• A demonstrable track record of procurement savings delivery
• Experience of operating at a senior level and having the ability to influence senior stakeholders
• Significant experience of supplier relationship management
• Preparing and delivering presentations to internal and external audiences
• Advanced user of Microsoft Office in particular Outlook, Word, Excel & PowerPoint

Desirable criteria

• Significant experience within the public sector Procurement at Management level
• Knowledge of and experience the use of computerised procurement / purchasing systems

Skills

Essential criteria

• Excellent range of communication skills and good interpersonal skills (oral, written and presentation)
• Able to engage with people at all levels
• Able to communicate effectively with suppliers
• Able to deal with difficult negotiations
• Able to analyse data and situations as required
• Excellent project management skills and the ability to see through tasks to their successful conclusion within timescales and budgets
• Accurate report writing skills
• Ability to prioritise and manage conflicting priorities
• Ability to generate confidence with a range of stakeholders
• Good Commercial awareness and capability, and the ability to realise opportunities

Personal Qualities

Essential criteria

• Self-motivated and able to act on own initiative
• Well organised with an attention to detail
• Able to prioritise and deliver in rapidly moving environment
• Team Player

Other

Desirable criteria

• Driving license or independent means of travel

IMPORTANT INFORMATION

Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don't want to miss out we recommend submitting your application as early as possible.

The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).

Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.

We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.

Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it's a great way to help our patients, visitors and staff stay healthy.

The Trust is part of a 'Foundation Group' through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.

Employer certification / accreditation badges

Documents to download

• Procurement Manager Job Description (PDF, 200.6KB)
• Procurement Manager Person Spec Band 7 (PDF, 136.6KB)