Private Client Senior Administrator (4839)

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We're a national law firm with a local reach. Our philosophy is 'we're legal and financial experts that care' - something you'll find in the way we work with our clients and how we support our teams. But we're more than just a law firm - we're a team of people working together to help individuals and businesses navigate life's ups and downs. Working here you'll feel a part of our friendly and inclusive environment.

We'll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.

We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to one of our Talent Acquisition team for more information.

Your Role and What You'll Be Doing

The role of Senior Administrator in our Private Client team is key to the delivery of effective, efficient, and professional client service. It is a key communication route with clients and with other areas of the business. The role must ensure that the fee earners are able to focus their time on activity which increases revenue by coordinating all other activities and taking responsibility for delivering consistency.

What you'll be doing:

• Incoming Post: Manage daily incoming post, with a significant volume on Mondays. Scan documents received from the Facilities team and save them in the relevant folder on the iManage system. Distribute original documents to the appropriate team members.
• Outgoing Post: Print letters and enclosures, and complete forms for special/recorded delivery.
• Document Scanning and Management: Scan documents and save them to the iManage system. Photocopy documents as needed. Store, retrieve, and archive important legal documents. Maintain a spreadsheet of original packets in the safe, updating and deleting entries (e.g., Wills, LPAs). Review the spreadsheet quarterly and consult with fee earners to determine if any documents can be sent to storage. Send originals to storage and retrieve them using databases. Manage original document requests (e.g., Wills, LPAs) and ensure correct protocols are followed.
• File Management: Manage file closures, complete file closure forms, draft closure letters to clients, and send original documents/files to storage.
• Archiving Physical Files: Send physical files in the office to storage as required.
• Assisting PAs: Provide support with other administrative tasks as needed. Help fee earners reduce their non-chargeable time (e.g., admin work).
• Other Administrative Tasks: Book meeting rooms, handle travel requests, submit monthly expenses for fee earners, and maintain stationery stocks (e.g., pre-paid envelopes for other offices).

About You

• Administrative experience (legal administrative experience desirable)
• Able to use own initiative
• Good verbal and written communication
• Time management and organisation
• Professional presentation
• Ability to work flexibly and under pressure
• Knowledge of legal procedures desirable

Our Benefits - What We Can Offer You

• 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace to make sure you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We are committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender, and culture.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Additional Information

As part of the Irwin Mitchell Group's on-boarding process all successful applicants are required to complete the group's employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders.

We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.