Portfolio Office Manager

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Detailed job description and main responsibilities

To find out more about the key responsibilities and the specific skills and experience you'll need, take a look at the Job Description & Person Specification attachments under the 'Supporting Documents' heading. So that you're even more equipped to make an informed decision to apply to us, you'll need to take time to read the 'Candidate Essentials Guide' that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how 'we care for you as you care for others'. Most importantly, it also contains critical information you'll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.

We're looking forward to hearing from you!

Person specification

Qualifications

Essential criteria

• Degree or equivalent level qualification
• Evidence of Personal Development
• Prince 2 Practitioner or ISEB PPSO or P3O qualification

Desirable criteria

• Degree or equivalent qualification in an IT or business related subject
• Professional qualifications such as Prince 2 Foundation, ISEB PPSO, P3O
• Managing Successful Programmes, or Agile Project Delivery

Experience and Knowledge

Essential criteria

• Demonstrable experience within a complex organisational environment involving project or programme support work (PMO)
• Demonstrable experience of managing PMO teams previously.
• Understands the distinction between BAU and Change
• Intermediate skills in MS Excel; ability to create simple formulae and set-up a spreadsheet to meet a specific requirement (e.g. tracking financial information
• Understands the distinction between risk and issue within the change delivery contex
• Provision of support to governance meetings including preparation of supporting papers (eg agenda / papers) and accurate minute-taking
• Fully competent in the use of MS Office packages: Outlook, Word, Excel, PowerPoint, Project
• Knowledge of industry standard PMO services and their contribution to effective project delivery

Desirable criteria

• Experience of working in multiple PMO structures within complex organisations, or direct PMO Manager to a significant IT / transformational programme of work
• Experience of managing multiple PMO teams within complex organisations, or direct PMO Manager to multiple, significant IT / transformational programme of work
• Project or programme experience within NHS organisation
• Experience of working within project or programme environments using a range of change delivery methodologies and PMO best practice
• Advanced MS Excel skills, ability to utilise formulae, macros, conditional formatting to summarise multiple source of information in a clear and accurate format
• Evidence of Risk Management support, tracking and monitoring RAID Logs, chairing Risk Workshops or Boards
• Chairing meetings
• Use of SharePoint, ideally at administrator level
• Use of industry standard planning or project repository tools

Attributes

Essential criteria

• Provide and receive information on matters which may be complicated and accurately summarise these for onward cascade
• Sound numeric reasoning and ability to capture and monitor financial information accurately
• Sound verbal reasoning skills with the ability to communicate accurately and appropriately with individuals from across the organisational hierarchy
• Motivated individual who strives for continuous improvement and seeks opportunity to add value
• Ability to analyse situations / information to identify and resolve a range of problems
• Plan tasks and activities which may require adjustment due to variable workload / interruptions
• Ability to form effective working relationships with individuals from across the organisation Able to negotiate with others to mitigate challenges to meeting a
• Collaborative approach and good team working

Desirable criteria

• Evidence of supporting the creation / review of status reporting such as Highlight Reports
• Evidence of support in financial planning and control, budget monitoring, procurement support
• Evidence of forming and nurturing multiple stakeholder relationships in complex environments
• Ability to scan the horizon and proactively anticipate challenges or risks to deadlines or milestones
• Able to negotiate with others to mitigate challenges to meeting a deadline or delivery
• Ability to influence others to reach a desired outcome

Employer certification / accreditation badges

Documents to download

• Portfolio Office Manager (PDF, 270.8KB)
• Functional Requirements B8A Portfolio Office Manager (PDF, 920.2KB)
• Candidate Essential Guide Non Medical (PDF, 1.3MB)