Portfolio Management Officer - Studios & Group

Portfolio Management Officer (ITV Studios & Group)

Transformation Management Office

Full time / Fixed Term: 18 months

Office location: White City, London

Hybrid working - Usually 2 days per week in the London office (with potential occasional travel to our other sites in Leeds & Manchester as required)

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it's not surprising that you'll find us in every home in the UK, our productions are famous all over the world and we're at the forefront of the digital streaming revolution.

When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact's felt in the business, but big enough that your impact reaches millions of people.

Come develop your skills, change TV and the course of your career. Don't just watch it. Be part of it. Join ITV.

Your impact sends ripples.

The team

We are recruiting for a Portfolio Management Officer (PMO) to join our Transformation Management Office; this is a small, high-performing team with responsibility for delivering key transformation programmes for ITV, on behalf of the Management Board. We work with teams from all across ITV, driving the delivery of programmes and making sure we're prioritising the people side too.

The role

This role will focus on supporting the delivery of programmes impacting ITV's group functions and the ITV Studios division.

The PMO is responsible for supporting the programme management function by tracking the portfolio's progress, monitoring KPIs, ensuring programme documentation is up to date, and providing administrative support. Reporting to the PMO Lead (M&E), the PMO will also work closely with programme directors and workstream leads. They will support the wider transformation team to ensure the portfolio is delivered on time, within budget, and delivering business value.

Key responsibilities:

• Monitor portfolio progress and status reporting (managed in Smartsheet Control Centre)
• Monitor portfolio KPIs and analyse data, provide insights to support decision making
• Proactively track deadlines and deliverables, supporting the programme leads by actively seeking updates
• Manage programme risk & issue logs (incl. RAID management guidelines) proactively seeking updates from programme leads
• Provide administrative support to the programme director and the project's managers, including scheduling meetings, preparing agendas, taking meeting minutes and proactively following-up on actions & decisions
• Coordinate workstream leads status report updates
• Maintain the programme documentation (updates, filing and archiving) - documents include but not limited to: organisation chart, governance structure, meetings cadence (incl. terms of reference), programme onboarding deck, holiday tracker, etc.
• Support in maintaining the high level portfolio plan and resource plan
• Support the implementation of project management tools and software
• Support the development of programme phase/wave budgets, working with the programme manager and programme finance business partner
• Contribute to the continuous improvement of project management processes and procedures

Skills you'll need (minimum criteria)

• Great communicator with an ability to build and influence relationships

• Can work as a team as well ability to work independently, takes initiatives

• Excellent attention to detail

• Proficient in Google suite

• Able to work under pressure, to tight deadlines, and can manage multiple tasks, prioritise effectively

• Experience with project management tools and softwares (e.g. smartsheet)

• Understanding of project management methodologies (e.g. Agile, Waterfall)

Other things we're looking for (key criteria)

• Bachelor's degree in business, media, or related field is highly desirable
• Portfolio management or PMO experience (project management qualification is a plus)

ITV is for everyone.

ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we'll guarantee to take you to the next stage* (minimum criteria above).

We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at talkingcareers@itv.com.

Find out more about applying with a disability.

* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.

ITV offers some great rewards and benefits including:

• Flexible working with a range of options
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn - with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefits

Closing date: 7th February 2025]]>